High School Attendance Secretary

High School Attendance Secretary

Primary Purpose: Maintain accurate attendance records for the campus.

Under direct supervision, perform data entry involving attendance.

Qualifications:

• Education/Certification: High school diploma or GED
• Special Knowledge/Skills: Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
• Proficient keyboarding, file maintenance, and 10-key skills
• Ability to meet established deadlines

Experience: Two years data entry experience preferred

Major Responsibilities and Duties:

• Records and Reports
• Collect and enter attendance and PEIMS data into established database and verify accuracy according to established procedures.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Assist parents, students, and faculty with questions regarding student attendance.
• Process and transmits requests for student information and transcripts.
• Call parents to verify student absences as needed.
• Report all attendance problems to designated administrator.
• Prepare documentation required by law in order to process truancy court filing when necessary.
• With assistance from assistant principals in charge of truancy, prepare and send letters to parents of students regarding attendance issues.
• Other
• Assist in campus office as needed.
• Maintain confidentiality.
• Perform other duties as assigned.

Supervisory Responsibilities: None.

Equipment Used: Personal computer or online computer terminal, printer, calculator, and copier.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.

Posture: Frequent sitting and standing; occasional bending/stooping, pushing, /pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; work inside and outside (exposure to sun, heat, cold, and inclement weather), exposure to noise; occasional district wide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress