Talent Acquisition & Onboarding Specialist

HR Recruitment Specialist –UB Associates, Inc. Full-Time | Onsite Company: UB Associates Reports To: Director of Human Resources Pay Range: $22–$25 per year Work Location: In person Position Summary UB Associates is seeking an HR Coordinator supports the Human Resources function with a primary focus on recruitment and onboarding. This role is responsible for coordinating hiring activities, building and maintaining the applicant tracking system, and managing the onboarding process to ensure a smooth and positive experience for new hires. In addition, the HR Coordinator assists with day-to-day HR operations and administrative functions. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities Recruitment & Hiring (Primary Focus) Coordinate recruitment activities including job postings, candidate screening, and interview scheduling Review resumes and conducts initial candidate outreach and phone screenings Serve as a point of contact for candidates throughout the hiring process Maintain applicant tracking system (ATS) and ensure accurate candidate records Build and maintain recruiting templates, including job descriptions, offer letters, and candidate communications Support the development and standardization of hiring processes and documentation Assist in creating and posting job descriptions aligned with organizational needs Identify opportunities to improve recruiting efficiency and candidate experience Partner with hiring managers to support timely and effective hiring Onboarding Manage and execute the full onboarding process for all new hires Prepare and distribute new hire paperwork and ensure completion prior to start date Ensure compliance with all pre-employment requirements (background checks, I-9s, etc.) Serve as the primary point of contact for new employees during onboarding Partner with departments to ensure a smooth transition into the organization HR Operations & Compliance Maintain employee personnel files and ensure documentation is complete and up to date Ensure accuracy of employee data within HRIS and other systems Support compliance with federal, state, and local employment laws and regulations Support policy implementation and ensure consistent application across the organization Track and maintain required certifications, licenses, and training records (as applicable) Assist with benefits administration and employee inquiries, as needed Provide general administrative and operational support to the HR team Qualifications High school diploma or equivalent required; associate or bachelor’s degree preferred 1–3 years of HR, administrative, or recruiting experience Strong organizational and time management skills Effective communication and interpersonal skills Ability to manage multiple priorities in a fast-paced environment Proficiency with Microsoft Office; experience with ATS or HRIS preferred Why You’ll Love Working Here Play a key leadership role in an essential department that drives organizational success Opportunities for professional growth in Human Resources Comprehensive benefits including 401(k) with matching, health, dental, vision, and life insurance, plus paid time off Supportive team culture built on collaboration, trust, and continuous improvement Be part of a healthcare organization that values your expertise, attention to detail, and drive for excellence UB Associates is an Equal Employment Opportunity (EEO) employer. #J-18808-Ljbffr