District Registration Clerk

District Registration Clerk - Upper Darby S D

FLSA: Non-Exempt

Terms of Employment: UDESPA Contract

Employee Group: Support

Location: Central Office

Organization

County: Delaware

Entity: Upper Darby S D

Department: Student Services

Reports To: Supervisor of Attendance Services

Job Goal

Responsible for the enrollment of students new to the district, private, charter and early intervention school transportation requests and any updates to addresses and or guardians of district students. This includes any related paperwork/computer work.

Essential Functions

1. Enroll students new to the district or students attending private, charter or early intervention schools that seek transportation. Process address changes. Identify registrations that require either multiple occupancy and support affidavits. Recognize homeless students or students in foster placements and forward to the appropriate district employee. Summer re-registration

2. Abides by and complies with federal, state and local school laws, regulations and guidance, district policies and administrative regulations relating to student enrollment. Identifies and consults with supervisor regarding residency and enrollment issues of concern.

3. Maintains confidentiality with all District information.

4. Guides new families through the enrollment process. Obtain and review documents and applications, review and process both online and in-person registrations, address changes and transportation requests. Notifies the appropriate school, transportation and special education upon completion.

5. Resolve or direct to the appropriate department all inquiries received from a parent, guardian or district employee. Inquiries are received in person, by email and by phone.

6. Notify the appropriate attendance officer of any potential fraud learned.

Performs other duties as assigned.

Performs in accordance with school policy, administrative regulations, state and federal laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High School - X

Work Experience

Prior experience in student registration - X

Scope

Analytical Demands

Analytical demands are minimal. Work involves closely following verbal or written instructions and/or established procedures.

Supervision

No supervisory duties.

Sensory Abilities

Visual acuity and auditory acuity.

Ability to communicate effectively in all aspects of the job.

Temperament

Must possess excellent interpersonal skills.

Must be cooperative, congenial, and service oriented.

Ability to work as a coordinator and a member of a team.

Must be courteous and able to effectively manage job responsibilities.

Must be cooperative, congenial, service oriented, and promote these qualities.

Ability to work in an environment with frequent interruptions.

Ability to be respectful and empathetic.

Cognitive Ability

Ability to communicate effectively.

Ability to organize tasks.

Ability to exercise good judgment.

Ability to follow written and verbal directions, to read and write, to communicate effectively, to organize tasks, to handle multiple tasks, and to exercise good judgment.

Ability to establish and maintain rapport with students, parents, athletic staff, alumni, Board members, booster groups, staff, co-workers, and general community.

Ability to work on multiple tasks and prioritize appropriately.

Ability to recognize areas of concern and propose or recommend appropriate solutions to problems.

Maintains productive working relationship with immediate supervisor.

Specific Skills

Must possess active listening skills.

Plans and prioritizes assignments effectively. Able to handle several ongoing tasks and projects at once.

Able to adjust to changes in the work environment.

Reports to work on time, gives a full day's work and makes effective use of time while on the job.

Maintains a good attitude toward administration, fellow employees and the public.

Demonstrates the ability to acquire the skill required to operate new and existing software and hardware.

Proofreads work for grammar and spelling accuracy.

Ability to compose clear, concise sentences and paragraphs.

Workplace Expectations

Acknowledges individuals' requests and handles them in a friendly and courteous manner.

Promotes a positive team environment through active cooperation with others.

Maintains awareness of the School District's policies and procedures. Follows the chain of command.

Shows initiative and works with minimal supervision.

When appropriate, incorporates progressive ideas/concepts into daily responsibilities.

Responds appropriately to supervision and direction.

Dresses appropriately for job environment.

Ability to follow directions and give direction to others.

Ability to work independently and make work-related decisions.

Ability to exercise good judgment in prioritizing tasks.

Ability to communicate effectively at all organizational levels.

Ability to use computer technology efficiently including word processing, presentation/webpage software, PowerPoint and Excel software applications.

Ability to appropriately handle confidential information in accordance with District policies.

Standard ADA Settings

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Standard ADA Selection - XOfficeClassroomOther(to include Physically Demanding Positions) - X - Office - Classroom - Other(to include Physically Demanding Positions)

This factor measures the strength and stamina required in areas such as lifting, standing, and the frequency of doing these as necessary to perform the particular duties of the job.

Physical Demands

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Demand - Rarely - Occasionally - Frequently - Constantly - Weight

Sitting - X

Standing - X

Walking - X

Talking: On the phone; person-to-person, and in groups - X

Hearing: On the phone; person-to-person, and in groups - X

Vision: Near, midrange, far, peripheral, depth and color - X

Driving Requirements (personal vehicle, and/or company vehicle): - X

Machines or tools used: Computer: - X

Machines or tools used: Telephone - X

Pushing/Pulling/Lifting(Enter Weight) - X - 25 lbs.

The school recognizes that reasonable accommodations must be made to enable a qualified individual with a disability or disabilities to perform the essential duties and responsibilities of this job.

Working Environment

Working Condition

Typical office environment

Subject to inside environmental condition