Election Program Assistant II

GRADE

SBE0120

LOCATION OF POSITION

Baltimore County Board of Elections

5 Crossing Way Owings Mills MD 21117

Main Purpose of Job

An Election Program Assistant II is the lead level of work performing specialized data processing technical administrative or clerical services in a local election office. Employees in this classification apply election laws regulations policies and procedures to perform lead duties of election office programs such as: voter registration polling places election equipment election judges absentee voter outreach administrative and/or technology. Employees in this classification perform technical and administrative functions working in an election office program not involving policy decisions but requiring a thorough knowledge of the specific functions performed. Employees in this classification perform a variety of complex and non-complex duties related to one or several programs that require a thorough knowledge of election laws rules policy and procedures. Employees in this classification may lead and may provide some training to other support in this classification receive general supervision from an Election Director Election Deputy Director or other designated administrative staff and are expected to exercise considerable tact discretion and judgment in all areas of work. Matters of confidentiality are given close attention by the supervisor. The work may require travel to schools nursing homes or other facilities to perform the tasks related to their program(s). Employees may be required to work evenings and weekends particularly prior to and following an in this classification are evaluated by using the classification job evaluation methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class Election Program Assistant II is differentiated from the Election Program Assistant I in that the Election Program Assistant II may lead other support staff in a particular area or performs advanced level duties under general supervision. The Election Program Assistant II learns to perform duties under moderate supervision.

POSITION DUTIES

Performs data entry and quality checks into the Statewide Voter Registration System;

Prioritizes work to assure timely completion of data processing tasks in accordance with office policies and procedures;

Responds to customer requests and generates reports from the Statewide Voter Registration System;

Identifies and reports data entry discrepancies and program issues;

Compiles and maintains statistics;

Registers voters and responds to voter registration inquiries;

May recruit election judges to staff polling places;

May organize and instruct required training sessions following established policies and procedures;

May perform voting equipment maintenance inventory and preparation;

May identify polling place facilities to comply with election laws regulations policies and procedures;

May maintain important or confidential records including office records of employees work schedules expense accounts and office supplies;

May purchase and inventory supplies;

May accept and process candidate and committee filings;

May perform the full range of specialized clerical or clerical work in a local election office;

May assist in redistricting;

Performs other related duties.

MINIMUM QUALIFICATIONS

Education : Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience : Two years of experience applying election laws rules and procedures in a local board of election office.

Notes :

1. Candidates may substitute one year of specialized clerical data processing technical or administrative experience for each six months of the required experience applying election laws rules and procedures in a local election office. Specialized clerical data processing technical or administrative experience is defined as work in an office which requires reviewing verifying and interpreting information in order to make determinations and resolve work problems in accordance with policies regulations guidelines and procedures.

2. Candidates may substitute two years of general clerical data processing technical or administrative experience for each six months of the required experience applying election laws rules and procedures in a local election office. General clerical data processing technical or administrative experience is defined as work performing a variety of duties which are clear-cut and typically found in office settings such as filing copying inputting data general computer skills and directing telephone calls.

3. Candidates may substitute thirty credit hours from an accredited college or university for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicantswho possess the following preferred qualification(s).Include clear and specific information on your application regardingyour qualifications.

1. Experience staying organized while multi-tasking.

2. Experience with MDVOTERS and data entry.

3. Experience working as a team in a fast paced environment.

4. Experience following written and verbal instructions.

LICENSES REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operators license valid in the State of Maryland.

SPECIAL REQUIREMENTS

1. Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article Section 2-207(d)Annotated Code of Maryland.

2. Employees in this classification may not hold or be a candidate for any electivepublic or political party office or any other office created under the Constitutionor laws of this State in accordance with the Election Law Article Section 2-301(b).

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing will not consider information submitted after this candidates will be ranked as Best Qualified Better Qualified or Qualified and placed on theeligible (employment) list for at least one year.

Applicants must meet all minimum (and selective) qualifications to be considered and to appear on the list of people eligible for hire. Please read all requirements before applying.

EXAMINATION PROCESS

The assessment may consist of a rating of your education training and experience related to the requirements of the is important that you provide complete and accurate information on your report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended . However if you are unable to apply online the paper application (and supplemental questionnaire) may be submitted to the State Board of Elections 151 West St. Suite 200 Annapolis MD 21401. Paper application materials must be received by 5:00 pm on the closing date for the recruitment. Resumes will not be accepted in lieu of an application.

If additional information is required the preferred method is to upload. If you are unable to upload please fax the requested information to . Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment please contact

MD TTY Relay Service: 1-.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer Maryland is committed to recruitment retaining and promoting employees who are reflective of the States diversity.

Required Experience:

Junior IC