Program Manager, Senior

Job Description

Job Description

The position is located in Sells, AZ.

Position Summary:

Under general direction, accomplishes the program's objectives by leading the planning, organizing and supervising of all functions required to develop, implement and operate an assigned program of a sizeable and complex magnitude.

The major work activities are generally undefined except in terms of achieving overall organization/department goals. Specific policies, procedures and guidelines are virtually nonexistent except for executive directives and accepted professional standards.

Essential Duties and Responsibilities (Depending on area of assignment, incumbent may not be required to perform some of the duties listed below.):

• Directs and develops the establishment, implementation and communication of program goals, objectives and policies in accordance with a strategic plan and applicable laws, regulations, ordinances, and regulatory agencies.
• Directs and oversees the day-to-day operation of the program.
• Implements and coordinates the program's strategic planning components related to the department, including developing, researching, coordinating, and implementing strategies relating to the function of the program and other areas as developed and/or assigned.
• Develops and coordinates the development of strategic plans with other programs connected to or impacted by program as assigned.
• Achieves financial objectives by preparing and administering budgets; presenting and recommending budgets for Legislative approval.
• Coordinates the development of grant proposals to meet identified priorities.
• Serves as initial Project Director for grants as appropriate to ensure timely implementation of awarded grants.
• Conducts research, analyzes information; prepares and submits reports as required to improve program services and according to established time frames.
• Conducts annual program evaluation and assessment of program components and staff, according to established policies, procedures and regulations.
• May serve as a member of the department's management team.
• Creates specific implementation plans as appropriate; using long term planning tools and involving appropriate stakeholders such as individuals, families, schools, communities and other agencies.
• Creates systems and policies that will facilitate the program outcomes, sharing of resources and promoting effectiveness and accountability.
• Identifies and secures additional funding sources to continue and expand program services, including federal grants when appropriate.
• Makes program services accessible in all areas of the Tohono O'odham Nation (Nation) and to all members of the Nation.
• Increases management's effectiveness by recruiting, selecting, orienting, training, coaching, counseling and disciplining managers; communicating values, strategies, and objectives; assigning accountabilities; planning, monitoring, and appraising job results; developing a climate for offering information and opinions; integrating functional objectives; providing and participating in educational opportunities.
• Maintains professional knowledge by conducting research, attending seminars, educational workshops, classes and conferences; reviewing professional publications; establishing networks; participating in professional societies; conferring with representatives of contracting agencies and related organizations.
• Performs other job related duties as assigned and contributes to a team effort.

Knowledge, Skills, and Abilities:

• Knowledge of the Tohono O'odham culture, customs, and traditions.
• Knowledge of the economic, educational, health and social problems of Native Americans.
• Knowledge of applicable federal, state, tribal laws, regulations and requirements.
• Knowledge of budget preparation and grant/proposal writing and administration.
• Knowledge of tribal, federal and state accounting, purchasing, auditing and human resources policies and procedures.
• Knowledge of effective principles and practices of management and supervision.
• Knowledge of statistical compilation and analysis.
• Skill in preparing, reviewing, and analyzing operational and financial reports.
• Skill in budget preparation and administration; grant/proposal writing and administration.
• Skill in analyzing problems, projecting consequences, identifying solutions and implementing recommendations.
• Skill in supervising, training, and evaluating assigned staff.
• Skill in operating various word-processing, spreadsheets, and database software programs.
• Skill in providing superior customer service to external and internal customers.
• Ability to work independently and meet strict time lines.
• Ability to work extended hours and various work schedules.
• Ability to travel long distances throughout the Tohono O'odham Nation.
• Ability to demonstrate a high level of sensitivity to community issues and concerns.
• Ability to interpret applicable federal, state, county and local laws, regulations, and requirements.
• Ability to prepare research reports, position papers, and tribal and grant reports.
• Ability to maintain confidentiality, exercise initiative and independent judgment and meet strict timelines.
• Ability to facilitate meetings, conferences and training for staff and others.
• Ability to communicate effectively both verbally and in writing.
• Ability to interact with and maintain excellent working relationships with individuals of varying social and cultural backgrounds.
• Ability to maintain privileged confidential information.

Minimum Qualifications:

• Bachelor's Degree in Social Services or closely related field and four year's senior management experience in program and/or grant administration, or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position.
• Two years of supervisory experience.

Licenses, Certifications, Special Requirements:

• Upon recommendation for hire a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
• May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).
• If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.
• Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.