House Manager & Family Assistant (with Meal Prep Support)

House Manager & Family Assistant (with Meal Prep Support)Location: Weston, MAEmployment Type: Full-time (30 guaranteed with room to grow up to 40+ hours/week); This is a W-2 position.Proposed Start Date: ASAPCompensation: $33–$38+/hour based on experienceBenefits: PTO, Sick Leave, Health Stipend offered.Proposed Schedule: Approximately 30–40 hours per week, primarily weekdays.Qualifications & RequirementsExperience: Proven experience in household management, family assistance, or childcare.Skills: Highly-organized, proactive, and detail-oriented. Strong time-management skills.Requirements:Can maintain a smoke-free environmentHas reliable transportation to the workplace; comfortable driving large family car providedUp-to-date general vaccinationsAbility to take initiative and manage multiple priorities with easePrevious experience with childcare, including managing routines, school pick-ups, and overall care is a plusAbout Our FamilyOur family is seeking a highly reliable, proactive, and organized House Manager & Family Assistant to take charge of managing our busy household. We are looking for someone who can step in and deliver top-tier support across a variety of responsibilities. This role will include household management, light meal prep, and childcare assistance, all while maintaining an organized and efficient home environment.We're looking for a go-getter—someone who takes initiative, anticipates needs, and is able to operate independently without needing constant direction. You should be a strong communicator, capable of managing multiple tasks seamlessly and staying ahead of the game. We value discretion, clear communication, and someone who thrives in a fast-paced, dynamic environment. The ideal candidate will be someone who is deeply committed to making our home run smoothly, helping us stay organized and allowing us to balance work, family time, and personal commitments with ease. If you're a self-starter with a keen eye for detail and a passion for keeping everything organized and on track, we'd love to hear from you.About You:Proactive & Self-Directed: Takes initiative, anticipates family needs, and naturally finds solutions to challenges with a "figure it out" mentality.Organized & Detail-Oriented: Maintains systems and schedules with precision and has a keen eye for organizationPositive & Warm: Brings optimism, can-do energy, and an upbeat warmth to the household.Flexible & Adaptable: Comfortable with changing priorities and schedulesProfessional & Discreet: Respects boundaries, maintains professionalism at all timesChild-Centered: Experience managing routines for school-age childrenKey ResponsibilitiesHousehold Management & Organization:Develop and maintain household organization systems (closets, storage, pantry, toys)Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning servicesAwareness of household schedules and calendarsConduct seasonal swaps (clothing, décor, etc.)Prepare for family events, holidays, and guest staysPrepare and coordinate donation drop-offs and pick-upsSupport packing/unpacking for travel or seasonal transitions for familySupervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)Load/unload dishwasher, wipe surfaces, vacuum high traffic areasFamily Support & Child Assistance:Assist with daily school drop-offs and pickups, manage extracurricular activities (to/from)Provide assistance with homework and nightly routinesPrep backpacks, clothing and snacks for schoolInventory Management:Track and restock pantry, fridge, toiletries, household suppliesCreate and manage running household supply listsRun errands: grocery shopping, returns, dry cleaning, gift shoppingHandle package deliveries / pickup, mail sorting, and returnsMeal Planning & Preparation:Plan and prepare healthy meals and snacks for the family, including breakfast and dinners 2–3 times per week.Shop for groceries and meal-related itemsClean kitchen post-prep and manage kitchen tidinessLaundry & Linen Care:Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)Manage linens: rotate bedding, refresh towels, restock essentialsKeep laundry areas tidy and well-stocked with suppliesHandle special care for delicatesVehicle Management:Schedule and oversee maintenance, oil changes, and inspectionsEnsure vehicles are fueled, cleaned, and organizedVendor & Property Oversight:Schedule and supervise service providers (cleaners, contractors, landscapers)Research and coordinate repairs, maintenance, and quotesOversee outdoor spaces and seasonal maintenance needs; patio maintenanceServe as primary contact for vendorsDeep Cleaning & Special Projects:Tackle occasional deep cleaning tasks (fridge/freezer, oven, baseboards)Maintain and refresh daily drop zones (entryways, mudroom, garage)Help with family transitions (e.g., moves)Manage seasonal property maintenanceAdministrative & Personal Assistant Support:Assist with family travel logistics and schedulingCollaborate on managing family calendars and reminders, ensuring that key events, appointments, and activities are tracked and communicated effectivelyAssist with coordination of events (e.g., dinner or birthday parties), appointments and guest preparationHow to ApplyIf you're interested in becoming a part of our dynamic family, please send:A brief cover letter explaining why you'd be a great fit for our family.Your updated resume.At least 3 references with contact information.This role requires a background check.