Medical Records Administrator Specialist (Technical Career Field Trainee)

Technical Career Field Duties

The Technical Career Field (TCF) is a national workforce development program within VHA that was designed to replenish technical staff in critically identified positions. The TCF career fields represent those technical fields where VA-specific knowledge and experience is required for success in the field. Individuals selected follow a formal individual development plan for one-two years during which they are trained and coached by a preceptor who is a subject matter expert within the career field/job specialty. Trainees must remain at the hiring grade level for a minimum of one year. Selectees will be required to sign Mobility, Training, and Continued Service Agreements. This is a developmental position with placement at the GS-9 leading to a GS-11, performing assignments intended to broaden skills and provide practical experience leading to progressively more complex assignments performed under progressively less supervision. You will ultimately acquire the background necessary to perform at the full performance level of GS-11. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher level work, and availability of funds. In order to be promoted to the GS-11 grade level, TCF trainee participants must obtain RHIA or RHIT within the first 12 months of program participation. If you do not currently possess RHIA or RHIT credentials at the time of application, you must be eligible to earn such a credential within the next 12 months.

Duties of the position are developmental in capacity and may include, but are not limited to, the following:

• Serves as technical specialist in the broad scope of health information related matters, provides advice and guidance on the HIM program in relation to Medical Records.
• Conducts research on and coordinates projects and studies of records systems.
• Analyzes situations or processes and recommends improvements or changes as necessary.
• Assists in conducting quality assurance studies of health records.
• Serves as a liaison in the implementation of automated clinical applications pertaining to the EHR.
• Participates in facility committees and subcommittees related to health information and provides technical advice when necessary.
• Participates in training related to VHA Healthcare Information Systems such as electronic health record, scanning, coding, release of Information, speech recognition software, and other software packages as they relate to HIM job functions.
• Analyzes clinical and administrative processes related to information flow.
• Resolves conflicts and ensures smooth collaboration in areas where scope overlaps or is integrated with other services.
• Manages, preserves, analyzes, and supervises the use of diagnostic and therapeutic health records/health information management.
• Develops policies and procedures and provides advice on the use of health records and health information management.

Work Schedule: Monday - Friday, 8am to 4:30pm; Actual hours will depend on the needs of the service and the mission of the agency for the location of selection.

Virtual: This is not a virtual position.

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