Human Resources Advisor I-III (Merit comparable) - Administrative Division Based in Kent County[...]

Introduction Delaware's Attorney General, the State's chief law enforcement officer, has a broad responsibility to combat crime, uphold civil rights, safeguard families, fight fraud, and protect consumers in the First State. Summary Statement The Delaware Department of Justice is seeking a motivated and detail-oriented Human Resource Advisor whose primary assignment will focus on recruitment, including job posting development, talent acquisition, and position management. This HR Advisor partners with hiring managers throughout the full recruitment lifecycle—providing guidance on posting strategies, sourcing candidates, managing applicant tracking, and promoting employer branding—while ensuring compliance with state and federal hiring policies and internal procedures. In addition, this role provides cross‑functional HR support, including maintaining accurate employee data in PHRST, assisting with benefit enrollment, leave management (FMLA, workers’ compensation, short‑term disability, Paid Parental Leave), and ensuring timely payroll entries and leave keeping in eStar. The advisor promotes operational flexibility, supports team collaboration, and performs other related duties as assigned to meet evolving organizational needs. Primary Responsibilities Collaborate with hiring managers to plan and execute timely recruitment strategies that align with DOJ goals. Manage all aspects of the job posting process, ensuring accuracy, clarity, timeliness, and compliance with applicable laws, rules, and policies. Create, review, and update job descriptions, job postings, supplemental questionnaires to determine qualification status, and various applicant correspondence. Ensure that the application and interview process reflects professionalism, fairness, and the organization’s values. Support position management by overseeing budgeted positions, including their establishment and modification, to align with organizational needs and budget parameters. Provide divisions with information on their designated budgeted and casual/seasonal positions and collaborate with the fiscal unit to ensure accurate funding sources. Prepare Personnel Action Forms (PAFs) for division and HR leadership review and approval. Source candidates using social media, job boards, and community outreach; represent the DOJ at job fairs and recruitment events. Design, implement, and evaluate Training & Experience (T&E) assessments to ensure fair and consistent applicant qualification reviews. Facilitate the hiring process, including salary analysis, offer preparation, pre‑employment screenings, and coordination of onboarding. Maintain applicant tracking systems and ensure data integrity in HRIS platforms such as the Delaware Employment Link (DEL) and PHRST. Generate reports and extract data from PHRST, eStar, and DEL to support workforce planning, monitor compliance, assist with compensation and classification reviews, and track leave usage. Provide data to DOJ leadership for informed decision‑making and assist with operational reporting, audits, strategic initiatives, or special projects as needed. Stay current on HR trends, recruitment best practices, and employment law to enhance HR processes. Perform other related duties as assigned to support the needs of the agency. Cross‑functional HR Support Enter and maintain accurate employee data in PHRST, including processing new hires, rehires, terminations, promotions, transfers, position changes, and funding updates. Benefit enrollment and changes, leave management, FMLA, workers’ compensation, pension, and related programs. Ensure timely and accurate entry of payroll‑related transactions such as leave keeping, time and attendance in eStar, and other leave/pay entries. Generate and review reports in PHRST and eStar to verify data accuracy and support HR, payroll, and management reporting needs. Career Ladder The career ladder incorporates Human Resource Advisor I, II, and III. Employees are assigned to the level for which they meet job requirements and promotional standards. Advancement depends on agency operational needs and distribution of work. Preferred Qualifications Familiarity with the Payroll Human Resources Statewide Technology (PHRST) system or a comparable Human Resources Information System (HRIS). Essential Functions Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed. Provides guidance, direction and recommendations to employees, management and others based on findings, rules, regulations, policies, guidelines and precedents that impact assigned area of human resources. Depending on the size of an assigned agency and operations, employees perform professional human resource work specializing in one or more human resource functions or perform professional human resource work as a generalist for all human resource functions of one or more assigned agencies. Applies, explains, and ensures compliance with state and federal human resource laws, rules, regulations, standards, policies and procedures. Analyzes inquiries, needs and challenges; assesses organizational impact; evaluates alternatives/options and makes recommendations. Explains and supports human resource related actions and recommendations. Reports workplace risk management issues to leadership (e.g., safety, health). Researches, collects, analyzes and evaluates data and information from a variety of sources and documents findings in narrative and statistical reports. Utilizes automated human resources information systems or other computerized systems to research and report on data; may perform quality reviews of data in systems. Conducts special assignments and studies. Participates in interviews, meetings, conference calls and/or presentations. May calculate, resolve discrepancies and report on data for an agency’s payroll. Job Requirements Human Resource Advisor I One of the following: a bachelor’s degree or higher; one year of professional human resource experience; or two years of paraprofessional or administrative support work for a human resource function (statewide certification may substitute for one year of experience). Human Resource Advisor II One of the following: a bachelor’s degree or higher; two years of professional human resource experience; or one year of professional human resource experience AND a statewide/human resource certification. Additionally, one year of experience in performing professional human resource work, providing guidance and recommendations to employees or management, applying human resource laws and using an automated information system. Human Resource Advisor III One of the following: a bachelor’s degree or higher; three years of professional human resource experience; or two years of professional human resource experience AND a statewide/human resource certification. Additionally, two years of experience in performing professional human resource work, providing guidance and recommendations, applying laws, and using an automated information system. Additional Posting Information Upload a recent copy of your resume during the application process. This position is exempt from the State of Delaware Merit System. The HR Advisor is a statewide position based in the Kent County office. Onsite presence is required. Travel to New Castle and Sussex Counties is required approximately once every other week. Conditions of Hire Criminal background check: A satisfactory criminal background check is required. Direct deposit of paychecks is required. Applicants must be legally authorized to work in the United States. Benefits Loan forgiveness (State and Federal). State of Delaware healthcare plan. State of Delaware pension plan. Over 4 weeks of vacation per year. 3 weeks of paid sick leave per year. 12 weeks of paid parental leave. Accommodations Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call View phone number on click.appcast.io. TDD users may call the Delaware Relay Service Number View phone number on click.appcast.io for assistance. Equal Opportunity Employer The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek a workforce representative of Delaware, including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression. #J-18808-Ljbffr State of Delaware