Office Administrator

Office Administrative AssistantUnited Water Restoration Group is a leading, full-service restoration company recognized for delivering exceptional restoration and reconstruction services to clients impacted by water, fire, storm, or other disasters. With a strong presence in the industry, we are committed to excellence and dedicated to restoring properties to their pre-loss condition with the highest standards of quality and care.About Us: At United Water Restoration, we believe in the power of teamwork and place a strong emphasis on fostering a positive, collaborative, and supportive culture. Our team is the backbone of our success, and we are looking for a leader who shares our values and is passionate about making a difference in the lives of those we serve.The Role: We're seeking a dedicated and dynamic Office Administrative Assistant to become an integral part of our team. This position will be supporting the daily operations of our fast-growing office in Omaha, NE.In this role, you will play a key part in ensuring the smooth and efficient management of office activities. You will collaborate closely with regional managers, providing essential support to maintain a productive and positive work environment. Your responsibilities will include effective communication with customers and technicians, scheduling, dispatching, proper documentation, and managing collections within the office.If you are a highly motivated professional with a talent for managing people and processes, and you thrive in a fast-paced, technology-driven environment, we would love to connect with you!Key Responsibilities:- Coordinate office activities and operations to ensure efficiency and adherence to company policies.- Capture and manage customer information.- Assist regional managers with job activity input into PSA.- Maintain office supply inventory and place orders as needed.- Support management in developing and refining systems and procedures.- Oversee online reviews and assist with marketing tasks.- Ensure the office is adequately staffed, equipped, and supplied to maintain production capacity.- Collaborate with the accounts receivable team to manage local collections.- Prepare business correspondence and manage scheduling.- Conduct follow-up calls with customers.- Handle invoicing and money collection.- Process and type inventories accurately.- Prepare invoices with precision and maintain documentation.- Perform data entry using company-approved software.- Administer human resource functions and produce timely reports.- Schedule service vehicles and technicians.Qualifications:- High school diploma.- 4-5 years of experience as an office administrator.- Strong organizational, communication, and time-management skills.- Proven ability to excel in a fast-paced environment.- Positive, high-energy attitude with a resourceful and creative approach to problem-solving.- Familiarity with office equipment (e.g., printers, fax machines, projectors).- Proficiency in Microsoft Office, especially Excel and PowerPoint.Benefits:Competitive Salary401K w/ MatchingHealth, Dental & Vision PlansPaid Vacation & HolidaysPaid TrainingPersonal Development OpportunitiesCareer progressionAnd more!