Human Resources Assistant I

Human Resources Assistant I

The Human Resources Assistant I will assist with the day-to-day operations of the Human Resources Office including recruitment, processing new employee paperwork and onboarding, system updates, preparing various correspondence, and performing a variety of tasks related to the human resources function. Direct Supervisory Responsibility: NO

Essential Duties and Responsibilities

Assist in the recruitment and selection process which may include scheduling of skills testing and interviews, background checks, collecting and preparing related correspondence and documents such as employment verifications, transcripts, and other forms as requested

Greet HR visitors and answer calls, respond to inquiries by phone and in writing

Administer support staff pre-employment and reclassification testing

Assist in organizing and managing new employee orientation, onboarding, and training processes and programs

Process employee paperwork and entry into Banner, NeoEd, and other systems

Set up and maintain personnel files; maintain the security and confidentiality of all employment information, files, and documents

Prepare letters of appointment and tracking for part-time, adjunct and full-time employees

Sort, scan, and file correspondence and other documents according to established codes of records management

Work closely with payroll office staff to ensure timely and accurate information processing

Assist in development and preparation of reports and documents using MSOffice, Excel, Word, NeoEd, and Argos reporting software

Prepare letters, memorandums, and other correspondence as needed

Maintain the organizational chart

Input departmental purchase orders, ordering office supplies and equipment

Assist with events related to Human Resources

Enhance professional knowledge and skills through professional development and continuing education

Comply with all policies of the Alabama Community College System and the College

Assist all other positions within the department and special projects as assigned

Perform other related duties as assigned

Qualifications

QUALIFICATIONS:

• Two (2) years of postsecondary education with a minimum of 15 semester hours in human resources or a business-related area required
• Associate's degree preferred
• Two (2) years of full-time clerical or office-related work experience required
• Experience working in human resources preferred. Experience working with Banner or other similar ERP computer system preferred

• Friendly personality; enthusiastic, positive attitude; evidence of trustworthiness and ethical conduct; effective human relations skills; strong work ethic
• Excellent communication, interpersonal, and time management skills
• Attention to detail and accuracy of work; ability to multi-task and handle various situations in a professional manner; establish priorities and use critical thinking skills
• Ability to work with minimum supervision
• Ability to exercise judgment and discretion in interpreting and applying policies and procedures
• Ability to establish and maintain effective contacts with students, other employees, and the public
• Ability to maintain confidentiality of employee and office information
• Ability to keyboard at 40 correct (net) words a minute for 3 minutes
• Intermediate to Advanced knowledge of MS Office merge functions, graphs and formulas, and database experience (Computer Level II Exam)
• Working knowledge of office procedures; general office procedures, GSCC procedures, composition, machine transcription, and records management (Office Procedures Level II Exam)
• Exhibit initiative to pursue and learn additional tasks as needed

Application Procedures/Additional Information

PROJECTED STARTING DATE: August 2026

SALARY: Salary Schedule E3, 04 ($39,759 - $57,251) Based on the 2025-2026 ACCS Salary Schedules. Salary may be based on VERIFIED education and years of VERIFIED FULL-TIME directly related experience that is stated on the initial job application and resume. Be sure all experience is stated on the application!

APPLICATION DEADLINE: July 15, 2026– 4:00 P.M.

APPLICATION PROCEDURE: ONLY COMPLETE APPLICATION PACKAGES WILL BE GIVEN CONSIDERATION FOR EMPLOYMENT. Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume; and (d) copies of transcripts of post-secondary education. Application materials must provide documentation that the applicant meets all minimum qualifications. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

APPLICATIONS MUST BE FILED ONLINE AT:

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (View email address on click.appcast.io).

Salary Calculation: For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all full-time work experience in public education in Alabama and (b) all other full-time work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this full-time work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.

Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College's official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if job duties and dates of employment are not self-evident in the documentation.

Please Note: ALL APPLICATION MATERIALS MUST BE ELECTRONIC - It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.

When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail. If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact: NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST View phone number on click.appcast.io

Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. Application materials are considered privileged and confidential and will be used for employment purposes only. Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.