Jr. HR Specialist - Eastern Long Island Hospital

Position Summary Under the general guidance of the Assistant Director of Human Resources, the Junior Human Resources Specialist performs a variety of administrative and operational HR functions within established guidelines to support StaffCo/Stony Brook Eastern Long Island Hospital. This role is responsible for supporting day-to-day Human Resources activities, including recruitment and onboarding, employee record maintenance, employee inquiries, and policy compliance. The Junior HR Specialist serves as a key liaison between employees and the Human Resources department by managing administrative processes and supporting efficient, high-quality HR operations. Job Duties & Essential Functions Support recruitment activities, including posting job requisitions, coordinating with internal and external candidates, initiating background screenings, generating offer letters, and assisting hiring managers with applicant tracking system (ATS) processes. Support smooth and compliant onboarding and offboarding processes, including preparation of employment documentation and coordination with cross-functional partners. Partner with Talent Acquisition as needed to ensure a seamless candidate-to-employee transition experience. Collaborate with HR team members to plan and facilitate new hire orientation and onboarding activities; present orientation content related to HR policies and procedures as needed. Respond to routine employee inquiries and provide timely, accurate information related to HR policies, procedures, and processes. Liaise with employees, supervisors, managers, and coworkers to assist with issue resolution and administrative support. Coordinate the annual purge of outdated HR records. Perform administrative and operational support functions, including file maintenance and auditing, scanning files, report generation, invoice reconciliation and payment processing, and preparation of correspondence. Maintain strict confidentiality regarding personnel matters, employee relations issues, legal actions, terminations, and organizational plans. Provide guidance and support to ensure compliance with organizational policies, procedures, federal and state employment laws, and EEOC regulations. Perform other duties as requested, directed, or assigned. Required Experience & Qualifications Bachelor’s degree in Business Administration, Human Resources, or a related field and a minimum of one (1) year of HR administrative experience; or, in lieu of a degree, at least three (3) years of full-time Human Resources experience. Working knowledge of general Human Resources practices and employment regulations. Strong organizational skills with the ability to prioritize, plan, and manage multiple administrative tasks. Strong attention to detail and analytical skills; ability to work methodically and accurately in a fast-paced environment. Strong communication and interpersonal skills. Excellent customer service orientation and ability to work effectively as part of a team. Proficiency in Microsoft Word, Excel, and Outlook. Demonstrated understanding of the importance of employee and organizational confidentiality. Preferred Experience & Qualifications Experience working as an HR Assistant or a similar role. Human Resources experience in a healthcare environment. Experience working in a unionized setting. SHRM and/or PHR certification. Experience with ADP, HRIS platforms, and HealthStream (LMS). Experience using an applicant tracking system, preferably Taleo. Advanced Excel skills. Physical Demands This position may require prolonged periods of sitting or standing. Must possess effective written and verbal communication skills. Must have sufficient visual ability to read and interpret information. Must be able to hear and understand instructions. Must have sufficient mobility and dexterity in one or both arms — or be able to use approved assistive devices — to operate a computer, telephone, and other standard office equipment. The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of SBELIH. Special Notes Resume/CV should be included with the online application. Stony Brook Medicine is a smoke-free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions may be subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position may be designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook Eastern Long Island and related facilities. Anticipated Pay Range The starting salary range (or hiring range) for this position has been established based on relevant experience. The above salary range (or hiring range) represents SBEILH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Your total compensation goes beyond the number in your paycheck! Pre-employment Requirements Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Eastern Long Island’s Employee Health Services * Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen* Meet Regulatory Requirements for pre-employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. The Human Resources department will be responsible for any fee incurred for examination. Company Overview As part of Stony Brook Medicine, Stony Brook Eastern Long Island Hospital (SBELIH) combines the best in academic and community medicine, improving access to advanced medical care for residents of the North Fork and Shelter Island. With 70 beds, SBELIH is Suffolk County’s first hospital, serving the North Fork since 1905. SBELIH provides care to 25,000 year-round residents and expanding to 60,000 summer residents with comprehensive healthcare solutions, including behavioral health, medical-surgical, orthopedics and general surgery, wound care, interventional pain management and GI, advanced ambulatory care, diagnostic, and physical therapy services. The hospital is also a clinical campus and training site for Stony Brook Medicine, with its first SBELIH Psychiatry resident having graduated in 2022. StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Eastern Long Island employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations. Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board. Stony Brook Medicine is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. Stony Brook Eastern Long Island Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. #J-18808-Ljbffr