Real Estate Property Coordinator

Job Description

Job Description

REAL ESTATE PROPERTY COORDINATOR

Reports to: ARE General Manager
Status: Full – Time/ Non-Exempt
Location: Anchorage, Alaska

JOB SUMMARY: The Real Estate Property Coordinator of Aleut Real Estate (ARE) is responsible for leading and overseeing all property management and operational functions across ARE’s portfolio. This role ensures operational efficiency, compliance with real estate laws, and excellence in tenant relations, while supervising the operations team and coordinating with internal and external stakeholders. The Property Coordinator develops and executes strategies to optimize property performance, streamline processes, and support the General Manager in achieving organizational goals.

PRIMARY RESPONSIBILITIES

• Champion Aleut Real Estate and Aleut Corporation values, mission, and strategic goals.
• Support day-to-day operations across assigned commercial properties, ensuring facilities are well-maintained and operational standards are met.
• Perform routine site visits and property inspections to identify maintenance needs, safety concerns, and required repairs.
• Oversee facilities service requests and work orders from intake through completion, ensuring timely resolution and follow-up.
• Serve as a primary operational contact for tenants, vendors, contractors, and facilities personnel.
• Coordinate contracted vendor services (e.g., janitorial, HVAC, landscaping, snow removal, security, utilities) and ensure service levels meet expectations.
• Draft and distribute management-approved tenant communications regarding building updates, scheduled maintenance, service disruptions, or holiday schedules.
• Maintain current directory lists for tenants, vendors, utility providers, and emergency contacts.
• Provide general administrative support, including document preparation, file maintenance, mail distribution, and office supply management.
• Review, code, route, and track operational invoices and recurring billing statements for management approval.
• Maintain structured physical and digital filing systems for vendor contracts, warranties, operational records, and department procedures.
• Administer tenant/vendor portals, building management software, and security/access control systems (keys, fobs, visitor access).
• Coordinate building access requests and assist with basic user training or troubleshooting for access systems.
• Assist with building improvement and capital projects, serving as a point of contact for contractors, utilities, and internal teams.
• Provide lease administration support, including maintaining accurate lease files, tracking critical administrative dates, and routing legal documentation.
• Perform other administrative and operational duties as assigned to support overall property management goals.
  

ROLE LIMITATIONS

• This position does not independently negotiate or discuss lease, rental, sale, listing, or property management agreement terms for third-party managed properties.
• This position does not show property available for sale or rental, present offers, solicit prospects, make prospecting calls or visits, or have prospective buyers or tenants sign offers or leases.
• Questions involving lease terms, rental rates, available space, offers, property management agreements, or brokerage-related matters must be referred to the General Manager, Legal, or an appropriately licensed real estate professional
  

KNOWLEDGE, SKILLS, AND ABILITIES

• Deep knowledge of real estate laws, property management, leasing, and transaction processes.
• Proven leadership and team management skills; ability to supervise, coach, and develop staff.
• Strong communication and interpersonal skills for internal and external stakeholder engagement.
• Proficiency in Microsoft Office Suite; experience with property management software preferred.
• Strong analytical and problem-solving abilities, with a focus on operational efficiency and process improvement.
• Ability to multitask, prioritize, and work effectively in a fast-paced environment.
  

MINIMUM QUALIFICATIONS

1. High School Diploma or GED required.
2. Three (3) years of experience working in an office, administrative, facilities, property management, or related setting, or any combination of experience, education, and training in a related field of work.
3. Valid driver's license required.
4. Must maintain automobile insurance in accordance with company requirements when using a personal vehicle for local business travel.

PREFERRED QUALIFICATIONS

1. Experience supporting commercial property management, facilities operations, vendor coordination, or tenant services.
2. Experience using property management, work order, access control, security camera, or vendor portal systems.
3. Experience supporting owner-managed commercial properties.

PHYSICAL DEMANDS

• Must be able to walk property perimeters, parking lots, exterior walkways, and multi-story spaces during routine site inspections.
• Ability to lift and carry up to 20 lbs (e.g., office supplies, keys, small packages).
• Ability to maintain standard full-time working hours (40+ hours/week).
• May require local travel between assigned properties, offices, vendor locations, and tenant sites using a personal vehicle.

BENEFITS

• 401K - Employer matching up to 4%.
• Paid Holidays (13/year).
• Paid Time Off (accrued bi-weekly, starts at 6.20 hrs per pay period/20 days a year).
• 100% Employer paid Dental/Vision for employees and their qualified dependents.
• 100% Paid Employee Life Insurance / Disability.
• Potential for Annual Incentive.
  
• Advance your career with exclusive tuition benefits—Aleut employees and subsidiaries enjoy in-state tuition rates plus a 10% discount on University of Alaska Fairbanks online courses and certifications.

PREFERENCE STATEMENT

The Aleut Corporation (“Aleut”) is committed to providing employment and development opportunities for our shareholders and descendants. Aleut shall make employment selections first based on qualifications for the position. Preference shall then be given to eligible and qualified TAC shareholders and descendants in accordance with the Alaska Native Claims Settlement Act, 43 U.S.C. § 1601 et seq., and other applicable laws.

Aleut is an equal opportunity employer. Aleut shall select, train, and promote the most qualified individuals based upon relevant work factors such as work quality, attitude, education, and experience, so as not to discriminate against any employee or applicant on the basis of race, color, sex, sexual orientation, national origin, religion, marital status, changes in marital status, pregnancy, parental status, physical or mental disability, age, status as a disabled veteran, special disabled veteran, Vietnam veteran, and all other eligible veterans, or other classifications protected by applicable law.