SENIOR CLERK - 55002867 1

Requisition No: 886061

Agency: Department of Transportation

Working Title: SENIOR CLERK - 55002867 1

Pay Plan: Career Service

Position Number: 55002867

Salary: $35,273.10 - $45,647.53

Posting Closing Date: 10/23/2026

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

190 / BARTOW OPERATIONS CENTER

OPEN COMPETITIVE

CAREER SERVICE

FULL-TIME

CONTACT PERSON: Madeline Porter

CONTACT PHONE NUMBER: View phone number on aiapply.co

CONTACT EMAIL ADDRESS: View email address on aiapply.co

HIRING SALARY: $1,728.42/biweekly

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Senior Clerk

District One/District Maintenance/Bartow Operations Center

This position provides comprehensive administrative support to the Bartow Operations Center, ensuring smooth day-to-day operations. Responsibilities include managing correspondence, coordinating meetings and calendars, processing purchasing and travel documentation, preparing reports, maintaining filing systems, and assisting with recruitment and onboarding. The role plays a key part in supporting staff, organizing data, and maintaining compliance with departmental procedures.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

District 1 / Bartow Operations Center

2740 State Road 60 W, Bartow, FL 33830

Annual Salary Range:

$35,273.10 - $45,647.53

Your Specific Responsibilities:

Performs timekeeping duties. Reviews crew timesheet records to ensure they include an accurate accounting of materials uses, equipment used, mileage/hours for equipment used, activity codes and production information. Enters timesheet information into the Maintenance Management System (MMS) on a daily basis. Performs bi-weekly and end of month upload of MMS data into the mainframe. Inputs monthly Department of Correction production and activity information.

Acts as Training Coordinator responsible for gathering, organizing, inputting, and disseminating training information for/to staff. Assists Leadership in the development of staff annual training plan. Develops and maintains reports, logs, and spreadsheets related to training. Creates, updates, and distributes tracking tools for monitoring training including, but not limited to, mandatory, elected, self-study and position required. Coordinates training registration, travel arrangements and reimbursements. Responsible for maintenance of plans folders and timely update of staff training information. Updates and distributes tracking tools for monitoring mandatory and position required training.

Acts as unit custodian for Cost Centers property. Responsible for the day-to-day routine inventory matters including, but not limited to, inventory procurement, tracking, identification, and surplus of physical property in compliance with District and Department property management procedures. Coordinates and leads the annual inventory process.

Coordinates, schedules and set up conferences and meetings for the office/section. Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks. Responsible for creating and maintaining Bartow Operations SharePoint site.

Assists Office Manager with personnel actions including, but not limited to, recruitment, selection and classification packages. Works with management and staff to prepare, and research as necessary, personnel paperwork in accordance with department requirements. Keeps up to date on the latest Human Resources procedures and policies. Disseminates information via various methods, i.e., e-mail, flyers, posters, one on one briefs or in group settings. Coordinates with District Human Resources (HR) Office to assist employees with general human resource issues, Family Medical Leave Act, Worker’s Compensation, People First System, and job opportunities.

Prepares and processes fiscal paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges in WORKS according to current directives and procedures. Process invoices/warrants in accordance with provisions and requirements of Section 215.422. F.S. Tracks expenditures and encumbrances.

Provide front desk receptionist coverage as needed or any other area to promote and enhance the production level of administration overall, including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Office Operations Manager.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Office procedures and practices
• Budget management and/or procurement of goods and services
• Records and files management

Skills in:

• Reading, understanding and applying applicable rules, regulations, policies and procedures
• Using correct spelling, grammar and punctuation
• Planning, organizing and coordinating work assignments
• Listening to and understanding the needs of both internal and external customers
• Independent planning, coordinating, completing and tracking the status of assignments
• Following oral and written instructions

Ability to:

• Communicate effectively orally and in writing
• Establish and maintain effective working relationships with others
• Collect information/data and review for accuracy and completeness
• Use office equipment, Microsoft software applications, and databases

Licensure/Registration/Certification Requirements:

• N/A

Other Job-Related Requirements:

• Responsible for adhering to the provisions and requirements of Section 215.422, F.S., related State Comptroller’s rules, and Department of Transportation’s invoice processing and warrant distribution procedures.
• Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team (TEMT).

Minimum Qualifications:

• High School Diploma or Certificate of High School Equivalency.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Generous vacation and sick leave
• Career advancement opportunities
• Tuition waiver for public college courses
• A variety of training opportunities
• Employee Assistance Program (EAP)

For additional benefit information available to State of Florida employees, visit:

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at View phone number on aiapply.co for assistance.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on aiapply.co). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.