Legal Secretary - Civil Enforcement Division (Medicaid Fraud Unit)

Legal Secretary - Civil Enforcement Division (Medicaid Fraud Unit)

The Oregon Department of Justice, Civil Enforcement Division is seeking to fill a Legal Secretary position, in the Portland Legal Office for the Medicaid Fraud Control Unit. The Civil Enforcement Division is the civil law enforcement arm of the DOJ, but it also includes units that handle both criminal and civil matters - such as the Medicaid Fraud Unit (MFU). The MFU consists of a multi-disciplinary professional team including Investigators, Auditors, Attorneys, a Nurse Investigator and Data Analysts. The MFU conducts state-wide criminal and civil investigations and prosecutions of health care providers who fraudulently obtain payment through Oregon's Medicaid program and complaints of physical abuse, neglect and financial exploitation of patients in Medicaid funded long term care facilities or of Medicaid recipients in connection with the delivery of health care services.

Legal Secretaries in the section provide a variety of clerically related services in direct support of agency programs requiring a thorough knowledge of programs and activities. This position provides support for the assistant attorneys general in preparing cases for trial. If you are a legal professional who thrives in a fast-paced environment, we'd like the opportunity to consider you. If selected, we'll ensure you are paid well and equitably to your peers, make work-life balance attainable, and show you the door to professional development and job satisfaction.

Job Duties (in part)

• Access eCourt daily on filed criminal cases to determine action needed.
• Manage unit case files.
• Manage docket.
• Enter referrals.
• Assist unit staff in preparing and proofreading legal documents and communications.
• Manage staff calendars.
• File court documents.

Required Experience

• Two years of clerical/secretarial experience which includes at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records, or researching legal information). Experience must include proficiency in word processing software.

Desired Skills, Experiences, and Attributes

• Demonstrate professional verbal and written communication skills.
• Experience with working independently, prioritizing own work and meeting time sensitive deadlines, at times with little notice and frequent interruptions.
• Legal experience in a litigation environment with a proficient knowledge of legal terminology.
• Ability to exercise judgment and discretion in applying laws and policies.
• Knowledge and understanding of the state court rules and procedures.
• Ability to maintain punctual and regular attendance.
• Able to lift and transport boxes or case files.
• Experience providing accuracy and attention to detail in work performance.
• Skilled in problem-solving and gathering information techniques.
• Must be skilled and able to exercise confidentiality with sensitive case information.
• Experience must include proficiency with word processing software and internet databases usage.
• Must have experience working in an open office environment with noise from ringing telephones, printers, copiers, telephone conversations and other office equipment.

What's In It For You

• Exposure to a variety of operational areas within the Civil Enforcement Division (for those interested in future advancement opportunity).
• Future advancement opportunities within this or another state agency.
• An agency committed to equal opportunity and workforce diversity.
• Opportunity to expand your skills as a legal paraprofessional.
• Permanent, full-time employment in Portland, Oregon.
• Vacation, sick leave, 11 paid holidays a year, and special days off.
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• Endless peer and management support, and representation by the Service Employees International Union (SEIU).
• Opportunity to expand your professional skills.

Application Process

Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

• Click "Apply" and complete the online application and all supplemental questions.
• Attach your resume.
• Attach a cover letter identifying your attributes that meet the desired and requested skills.

ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop your resume into Workday when prompted to upload your resume. If you are concerned that the requested document didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact View email address on click.appcast.io. Any materials emailed will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).