Development Assistant

Job Description

Job Description

Position

Development Assistant

Summary

The Development Assistant will report to the Development Director and assist with administrative and programmatic tasks, stewardship, and fundraising events for Autism New Jersey.

 

Required Qualifications

• Excellent verbal and written communication skills
• Experience working within a team
• Strong ability to prioritize, organize, and follow through with tasks independently
• Proficiency using Microsoft Office products and ability to use (or rapidly learn) databases for entry and reporting
• Flexibility in varied job assignments

 

Desired Qualifications

• Prior nonprofit development experience
• Prior experience planning events or campaigns
• Fluency with systems like Bloomerang Fundraising, Bloomerang CRM, and Constant Contact
• Experience assisting with writing donor relations and stewardship materials
• Prior experience planning events or campaigns

 

Responsibilities

Gift Entry & Acknowledgments

• Process and accurately record all gifts and grants received by the Development Department
• Manage the gift acknowledgment process, including preparation, editing, review, and distribution of gift receipts and acknowledgment letters
• Assist in the preparation of donor stewardship correspondence including acknowledgments, thank-you notes, meeting follow-ups, and impact reports 
• Manage the tribute gift notification process, including tracking memorial and honorary gifts and ensuring timely, appropriate notification to designated individuals

Administrative Responsibilities

• Ensure accuracy and completeness of development-specific database entries and tracking: record donations, generate acknowledgments, run campaign and event reports, and assist with database maintenance
• Assist in maintaining accurate donor and prospect records in the database, including contact information, event attendance, giving history, and engagement notes
• In partnership with the Operations team, assist in reconciling development income on a monthly and annual basis
• Handle general correspondence, phone calls, and emails to development inbox and phone number

Development Plan

• Assist with implementation of development plan and goals including: annual appeals, major donors, grant research and applications, corporate partnerships, donor campaigns, awareness programs, community events, and special events
• Assist in the development and maintenance of donor/fund records, reports, lists, and profiles 

Fundraising Events

• Assist with planning and completing event tasks
• Support event committees by attending meetings, note-taking, and assisting committee members with event outreach and solicitation efforts
• Represent the agency at assigned community events

General Responsibilities

• Maintain knowledge of and compliance with the agency’s Personnel Manual
• Maintain all relevant professional standards including ethics and confidentiality
• Engage in professional development activities
• Provide outstanding customer service
• Represent Autism New Jersey in the community where appropriate
• Participate in agency events and other activities as directed
• Carry out other duties as assigned by the Development Director and Executive Director

Notes

• This is an onsite 24-hour per week position that is non-exempt from overtime rules. The work week is typically Monday – Friday 9am-5pm and subject to approval by the Executive Director. The schedule may occasionally include weekends and evenings and vary depending on the needs of the agency.

Benefits

• Flexible and casual work environment
• Generous PTO