Office Manager

Date Posted: 10/1/2026 Location: Moffat County High School Date Available: ASAP Category: Office Manager Location: Moffat County High School Date of Availability: 2026-2027 School Year Description: Looking for a motivated, organized, and professional team player to fill an Office Manager position at Moffat County High School. The Office Manager provides administrative support for the building administration and staff, serves as a primary point of contact for students, parents, staff, and visitors, and assists in maintaining an efficient, welcoming, and professional school office environment. Salary: Starting base salary is $$23.67, actual placement on the salary schedule is based on experience and education. Education and/or Experience: Minimum requirement - High school diploma or equivalent. Associate degree or additional education in business administration, office management, accounting, education, or a related field is preferred. Previous experience in school office administration, office management, customer service, or a related field is preferred. Essential Duties and Responsibilities: Manages the daily operations of the Moffat County High School main office and assists in ensuring that office procedures are carried out in an efficient, professional, and timely manner. Serves as a welcoming and professional first point of contact for students, parents, guardians, staff, administrators, community members, and visitors. Answers, screens, and directs telephone calls, emails, correspondence, and visitors appropriately. Provides administrative support to the principal, assistant principal, counselors, and other building administrators and staff as assigned. Maintains school calendars, appointments, schedules, meetings, conferences, and other activities as directed by building administration. Prepares, types, proofreads, copies, distributes, and maintains correspondence, reports, forms, notices, schedules, and other school documents. Maintains accurate and confidential student, staff, attendance, discipline, and administrative records in accordance with District policies and applicable laws and regulations. Assists with student enrollment, registration, withdrawals, transfers, and maintenance of student records as assigned. Assists with student attendance procedures, including maintaining accurate attendance records, communicating with parents and staff, and preparing attendance reports as directed. Receives and documents messages for students, parents, staff, and administrators and communicates information in a timely and appropriate manner. Assists students and staff with routine office needs and directs questions or concerns to the appropriate administrator or staff member. Assists with the coordination of substitute teachers and other staffing needs as assigned. Assists building administration with maintaining accurate records related to student activities, school events, testing, meetings, and other school functions. Assists with the preparation and distribution of school-wide communications, announcements, calendars, forms, newsletters, and other information. Coordinates office coverage and assists in establishing procedures to ensure the main office remains accessible and responsive during the school day. Processes purchase orders, invoices, receipts, reimbursements, deposits, and other financial documentation as assigned. Assists with maintaining school activity accounts, budgets, purchasing records, and other financial records as directed by building administration. Orders and maintains office supplies, equipment, and materials and monitors inventory to ensure the school office has necessary supplies. Assists with scheduling and coordinating meetings, conferences, school events, and other activities involving students, parents, staff, and community members. Maintains appropriate confidentiality regarding student, employee, personnel, financial, medical, disciplinary, and other sensitive information. Uses District computer systems, student information systems, email, calendars, spreadsheets, word processing programs, and other technology necessary to perform assigned duties. Maintains knowledge of Moffat County School District policies, Moffat County High School procedures, and applicable laws and regulations relevant to assigned responsibilities. Establishes and maintains effective working relationships with students, parents, guardians, teachers, counselors, administrators, support staff, community members, and visitors. Demonstrates a professional, respectful, and student-centered approach in all interactions. Assists with emergency procedures and communicates information to appropriate personnel as directed by building administration. Assists with student safety and visitor procedures, including monitoring access to the building and directing visitors according to school procedures. Assists with school events, registration activities, parent meetings, staff meetings, professional development, testing, and other school activities as assigned. Provides support during busy periods, including registration, beginning and end of school year activities, report cards, testing periods, and special events. Strives to maintain and improve professional competence. Maintains records and makes such reports as required and directed by the administration. Other duties may be assigned. Supervisory Responsibilities: The employee may provide direction and assistance to student workers, volunteers, and other office personnel as assigned. The employee may assist with coordinating office operations and ensuring that established school and District procedures are followed. Benefits include: PERA retirement, health insurance, paid time off, short and long term disability, other optional benefit elections. Additional information: *Salary/pay rate is determined based on qualifications and experience relevant to the job description requirements. Full pay range may be found on the appropriate salary schedule. Employees hired new into a position are rarely qualified to receive the maximum of the pay range shown on the salary schedule. Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Language Skills: Ability to read and analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of administrators, staff and the general public. Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Other Skills and Abilities: Ability to apply knowledge of current research and theory to instructional programs; ability to plan and implement lessons based on division and school objectives and the needs and abilities of students to whom assigned. Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk and talk or hear. The employee is occasionally required to run; stoop and kneel. The employee must occasionally lift and/or move up to 50lbs. The employee must occasionally push items of 75lbs. or more, such as pushing children on a bike or moving/rearranging furniture. Specific vision abilities required by this include close vision, distance vision, and depth perception. Work Environment: The work environment characteristics described below here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually loud and is a standard acceptable level for this environment. Is directly responsible for student safety, work output and wellbeing. In compliance with Title VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendment of 1972; Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, Moffat County School District RE-1 does not unlawfully discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, genetic information, disability or need for special education services in admissions, access to, treatment, or employment in educational programs or activities which it operates. English speaking ability will not be a barrier to participation and admission to District programs. Complaint procedures have been established for students, parents, employees or need for special education services. The following person(s) have been identified as the compliance officer for the District. Compliance Officer for Title IX – Megan Caughey, 600 Texas Ave, Craig, CO 81625, View phone number on click.appcast.io, View email address on click.appcast.io. Postings current as of 10/2/2026 11:01:00 PM CST. Powered by applicant tracking, a product of Frontline Education. #J-18808-Ljbffr Applitrack