Administrative Assistant

Executive Administrative AssistantAs the Executive Administrative Assistant you will work Monday through Friday and occasionally on Saturday, primarily within the Wasilla UMV Branch making between $22 and $25 an hour. You will assist and oversee administrative tasks in support of the company President, General Manager, HR Manager, Finance Coordinator and Management Team. You will work extensively with Microsoft 365 and SharePoint. Your day will be a combination of reviewing and responding to emails and phone calls, monitoring and updating calendars, coordinating travel as needed, scheduling meetings, taking and distributing meeting minutes and managing tasks assigned to you. You will also spend time assisting HR with reviewing and interviewing job applicants and onboarding. If staffing requires, occasionally you will work in the lobby, greeting customers and performing some of the more basic vehicle transactions. At times you will be called upon to support community engagements where UMV has a presence.A successful candidate will:Be reliable and punctualPass a background check. We use Alaska state information systems. Gaining access requires passing a background check and fingerprinting.Have a valid Alaska Driver's License or ID, with a clean driving historyBe highly proficient in all aspects of the Microsoft Office Suite including SharePointHave a keen attention to detailHave demonstrated experience successfully engaging with senior levels of managementBe professional in appearance and communicationsHave demonstrated exceptional written and interpersonal communication skillsBe comfortable working autonomously, overcoming challenges and finding solutionsBe well organized and have shown the ability to effectively handle multiple tasks simultaneously and changing prioritiesReact with appropriate urgency to situations that require a quick turnaroundHave experience handling monetary transactionsFollow through and take responsibility for assigned projectsAnticipate needs and take initiatives to find solutionsBe able to travel to support community and company eventsSome of the duties and responsibilities of this job are:Be punctual and available to work during your scheduled timeManage the President and General Manager's calendarsConduct research to locate information, processes and resourcesMonitor tasks assigned to the Management Team and provide timely follow upCoordinate and schedule travel for the Management TeamReview documents for accuracy, format and contentSchedule meetings, create agendas, take and provide minutes to the Management TeamManage and collaborate on assigned projectsWork with HR on recruiting and onboarding effortsMonitor and respond to emails and phone callsLead company event planning and coordinationTravel to community and company eventsRun work related errandsUMV abides by our FIERCE values:Finding the Yes with an energetic personality and confident demeanor to assist while providing ethical and exceptional customer service in a fast-paced environmentExhibit interpersonal skills that demonstrate active listening, conflict resolution, innovative problem-solving, adaptability, empathy, diplomacy, awareness, and respect.Demonstrate consistency through job knowledge, keeping up to date with SOPs, and state and federal requirementsHas the desire to strive for excellence always. Delivering excellence doesn't just happen; it takes hard work and dedication.Compensation:Based on experienceHourly Pay: $22 - $25 DOEBenefits:Paid Time Off (2 Weeks annually with tiered progression)Paid Holidays after 60 days of employment. 8 per year with extended weekends for Memorial Day and Labor DayHealth/Vision Insurance after 60 days of employment. UMV Pays 75% of Employee Only premium401K with 4% match after one year of employmentHours and Locations:Monday – Friday between 8:30 and 5Saturdays occasionally to support eventsPrimary location is Wasilla UMV BranchEducation/Experience:Minimum of High school Diploma or equivalent (Required)Minimum 2 years of experience as Administrative Assistant or similar rolePhysical Requirements:Ability to stand and sit for extended periodsAbility to lift up to 50 poundsMust be able to travel