Front Office Manager

The Front Office Manager serves as the central point of coordination for office operations, ensuring a professional, efficient, and welcoming workplace environment. This role goes beyond traditional front desk responsibilities, encompassing facilities support, vendor coordination, access control, expense management, and workplace experience. The Front Office Manager manages daily administrative and operational activities, building services and contracts, and partners closely with internal teams and external vendors to keep the office running smoothly for employees, visitors, and clients. Responsibilities Serve as the primary point of contact for visitors, employees, vendors, and clients, ensuring a professional and welcoming front‑of‑house experience. Greet and direct visitors in a polished, customer‑focused manner; manage visitor tracking, guest logs, and badging processes. Oversee badge maintenance, audits, and access controls to ensure compliance with security and visitor management standards. Serve as the first point of contact for incoming calls to headquarters and route calls appropriately. Coordinate and manage building service contracts, including janitorial, maintenance, and other workplace service providers. Act as the primary liaison for building management and external service vendors, escalating issues and ensuring timely resolution. Manage office supply ordering, inventory, and stocking of supply closets, kitchens, and shared spaces. Manage office‑related expenses, including tracking spend, processing invoices, and reconciling costs for supplies, catering, and vendor services in accordance with company policy. Coordinate incoming and outgoing mail, shipping, and courier services. Manage parking assignments, tracking, and coordination with employees and vendors. Manage conference room and meeting space scheduling, setup, technology readiness, and upkeep. Plan and coordinate office events, meetings, and catering, including vendor selection, ordering, and on‑site logistics. Support executive and team meeting logistics by booking rooms, coordinating materials, and managing on‑site support needs. Maintain shared calendars for conference rooms and office resources using Outlook. Manage and maintain office distribution lists and internal communications related to office operations. Provide general administrative support including clerical tasks, document handling, and invoice processing. Partner with internal teams to support office‑related initiatives, moves, onboarding, and special projects. Provide backup support to other administrative staff during absences or high‑demand periods. Continuously assess office operations and recommend improvements to enhance efficiency, organization, and employee experience. Skills Strong attention to detail, organization, time management and prioritization skills. Self‑motivated and able to work independently. Demonstrated ability to maintain positive energy, deliver results with a servant leadership mentality and remain professional, respectful and calm in high‑stress and challenging situations. Develop sustainable relationships of trust through open and interactive communication. Excellent follow‑up skills. Consistently exhibits flexibility and the ability to shift priorities based on the business’s needs. Self‑starter and ability to work independently. Ability to handle multiple assignments simultaneously. Consistently deliver excellent customer service. Excellent communication skills, written and verbal. Excellent computer skills, including proficiency in Microsoft Office Suite, Excel, and Outlook. Education and Experience High School Diploma or Associate’s Degree. 5+ years of related experience. Other Requirements This role is an on‑site position based in our Denver HQ Office. Location: Denver CO; Address: 1875 Lawrence Street, Denver CO, 80202. Employment Type Full time Compensation Competitive compensation: market‑driven base pay based on skills, abilities and level of experience. Starting range $32.50 – $37.50 per hour with additional earning potential and incentive eligibility, including a 5% annual bonus (MIP). Benefits Medical, Dental and Vision Coverage Health and Dependent Savings Accounts Life and Disability Programs Voluntary Benefit Programs Company Sponsored Wellness Programs Retirement Savings with Company Match Team Member and Family Assistance Program (EAP) Paid Time Off and Paid Holidays Employee Recognition Program with Rewards (RAVE) EEO Commitment At Ardent Mills, everyone matters and everyone has a voice. We are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and team members and the decisions will be based on merit, competence, performance, and business needs. We are proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin, ancestry, marital status, sex, sexual orientation, gender identity or expression, physical or mental disability, pregnancy, genetic information, veteran status, age, political affiliation, or any other non‑merit characteristic protected by law or not. #J-18808-Ljbffr Ardent Mills