Hourly Pooled Project Assistant

Description

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Thank you for your interest in joining the University of community thrives on the contributions of talented and driven individuals who share in our mission vision and values. If your expertise and experience align with the goals of our institution we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

At the University of Wyoming we are committed to creating a supportive and enriching workplace.

JOB TITLE:

Part time Project Assistant

JOB PURPOSE:

The position will coordinate projects and events communicate with partners manage timelines and logistics maintain records and data and support the implementation and evaluation of Partnership activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Project and Program Coordination

• Coordinate the planning and implementation of assigned WSUP projects and initiatives.
• Develop and maintain project timelines calendars task lists and deliverables.
• Monitor project progress and follow up with partners and participants.
• Coordinate multiple projects and activities throughout the academic year.
• Maintain organized project documentation and records.
• Identify logistical challenges and work with the Executive Director and partners to address them.

School District and Partner Engagement

• Communicate with WSUP member school districts and education organization partners.
• Coordinate participation of school districts UW faculty and staff students and other partners in WSUP activities.
• Serve as a point of contact for routine questions and requests.
• Maintain current partner contact information and participation records.
• Support activities designed to strengthen connections between the University of Wyoming and Wyoming schools.

Events and Special Initiatives

• Coordinate WSUP events and special initiatives including the annual District Residency Connections Fair.
• Coordinate registration scheduling communications facilities catering materials and other event logistics.
• Communicate with participating school districts UW programs and education organizations.
• Provide event-day coordination and post-event follow-up.
• Assist with participant feedback evaluation and reporting.

Communications and Outreach

• Draft and distribute WSUP announcements invitations newsletters reminders and other communications.
• Develop informational and outreach materials.
• Maintain WSUP web and/or social media content as assigned.
• Coordinate communications with member districts and University stakeholders.
• Help promote WSUP opportunities and activities to school districts and University audiences.

Data Documentation and Reporting

• Maintain databases spreadsheets contact lists participation records and project files.
• Collect and organize information related to WSUP programs and activities.
• Assist with surveys evaluations and other data-collection activities.
• Prepare routine reports summaries presentations and other materials.
• Track project activities outcomes and accomplishments.

Administrative and Financial Support

• Assist with purchasing invoices reimbursements contracts and other routine financial processes related to WSUP activities.
• Monitor project-related expenditures and maintain appropriate documentation.
• Assist with grant-related activities and reporting as assigned.
• Coordinate meeting schedules agendas minutes and follow-up activities.

MINIMUM QUALIFICATIONS:

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects priorities and deadlines.
• Ability to work independently and demonstrate initiative.
• Strong attention to detail and follow-through.
• Ability to establish and maintain positive working relationships with a variety of individuals and organizations.
• Proficiency with common office technology including Microsoft Office or Google Workspace.
• Ability to maintain accurate records and manage information effectively.

DESIRED QUALIFICATIONS:

• Experience coordinating projects programs events or initiatives.
• Experience working with K12 schools school districts higher education or education organizations.
• Experience with event planning and logistics.
• Experience with databases spreadsheets surveys or program evaluation.
• Experience coordinating multiple stakeholders and competing deadlines.
• Familiarity with Wyomings K12 education system.

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.

WORK LOCATION:

On-campus: This position provides vital support to campus customers and the successful candidate must be available to work and perform essential job functions on campus understanding our location is at 7220 feet above sea level.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected compliancewith the ADA Amendments Act (ADAAA) if you have a disability and would like to request an accommodation to apply for a position please contact us at or email .

ABOUT LARAMIE:

The University of Wyoming is located in Laramie a charming town of 30000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university helping to make it a leader in academics research and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border Laramie offers both outstanding recreational opportunities and close proximity to Colorados Front Range and the metropolitan Denver area. Laramies beautiful mountain landscape offers outdoor enjoyment in all seasons with over 300 days of sunshine annually. For more information about the region please visit Experience:

Junior IC