Industrial Facilities Manager

Job Description

Job Description

Who We Are

Quality Work. Quality Results.

Bay West stands at the forefront of the environmental consulting and remediation sector. Our dedication to safety, innovation, and our skilled team has driven us for over fifty years, delivering top-tier environmental consulting, industrial, and emergency response services. At Bay West, you'll be driven to innovate and make a real impact on environmental issues, all while advancing your career in a dynamic and supportive environment.

This Opportunity

Bay West is seeking a Industrial Facilities Manager to join our team! You will be responsible for overseeing daily shop operations, ensuring a safe work environment, and managing logistics, inventory, assets, and equipment. You will ensure that all vehicles, tools, and equipment are maintained in optimal condition while supporting efficient workflow, regulatory compliance, and cost control. The ideal candidate is highly organized, safety-focused, and experienced in managing people, processes, and physical resources in a fast-paced environment.

This role is onsite in St. Paul, Minnesota.

Your Key Responsibilities

Safety & Compliance

• Lead and enforce all workplace safety policies, procedures, and regulatory requirements (e.g., OSHA compliance).
• Conduct regular safety inspections, audits, and risk assessments.
• Facilitate safety training, toolbox talks, and incident investigations.
• Maintain accurate safety records and ensure corrective actions are implemented.

Shop Operations & Logistics

• Oversee day-to-day shop activities to ensure efficient workflow and productivity.
• Coordinate scheduling, job prioritization, and resource allocation.
• Manage inbound/outbound logistics, including deliveries, shipping, and receiving.
• Collaborate with operations and field teams to meet project timelines and requirements.

Inventory Management

• Maintain accurate inventory levels of parts, materials, and high-use consumables (e.g., fasteners, fluids, PPE, shop supplies).
• Implement and manage inventory tracking systems to ensure real-time visibility and accountability.
• Establish and enforce cycle count programs, including daily/weekly counts of critical and high-turn items.
• Investigate and resolve inventory discrepancies, performing root cause analysis and implementing corrective actions.
• Forecast demand and usage trends for consumables to ensure proper stocking levels and minimize downtime.
• Set and manage reorder points, min/max levels, and vendor lead times to optimize inventory availability and cost.
• Coordinate purchasing and vendor relationships to ensure timely replenishment and cost-effective sourcing.
• Organize and maintain clean, clearly labeled storage areas in alignment with 5S and Lean principles.

Asset Management

• Track, manage, and maintain accountability for all company assets, including tools, vehicles, heavy equipment, and specialized machinery.
• Develop and maintain a comprehensive asset registry, including asset tagging, location tracking, condition status, and lifecycle data.
• Implement asset control procedures to ensure proper check-in/check-out, usage tracking, and operator accountability.
• Monitor asset utilization rates and redeploy underutilized equipment to maximize efficiency and reduce unnecessary capital expenditures.
• Plan and manage asset lifecycle from acquisition through disposal, including budgeting for repairs, replacements, and upgrades.
• Coordinate with operations and leadership to forecast future asset needs based on workload and growth projections.
• Ensure assets are stored, handled, and operated in accordance with manufacturer guidelines and safety standards.
• Partner with maintenance programs to align preventative maintenance schedules with asset lifecycle strategies.
• Evaluate repair vs. replace decisions using cost-benefit analysis and total cost of ownership (TCO) principles.
• Support audits and compliance requirements by maintaining accurate and up-to-date asset documentation.

Vehicle & Equipment Maintenance

• Develop and manage preventative maintenance programs.
• Schedule and track repairs, inspections, and servicing of vehicles and equipment.
• Coordinate with vendors and service providers as needed.
• Minimize downtime through proactive maintenance and rapid response.

Team Leadership

• Supervise shop personnel, including technicians and support staff.
• Provide training, coaching, and performance management.
• Promote a culture of accountability, teamwork, and continuous improvement.
• Assist in hiring and onboarding of new employees.

Reporting & Documentation

• Maintain accurate records for inventory, maintenance, safety, and operations.
• Generate reports on KPIs such as equipment uptime, inventory accuracy, and safety metrics.
• Identify process improvements and implement best practices.

Continuous Improvement (Lean & Six Sigma)

• Drive continuous improvement initiatives using Lean and Six Sigma methodologies.
• Identify inefficiencies, waste, and process bottlenecks; implement solutions to improve workflow, quality, and cost performance.
• Lead or support Kaizen events and process improvement projects.
• Develop and track key performance indicators (KPIs) to measure operational efficiency and effectiveness.
• Standardize processes and promote best practices across shop operations.

Who You Are

Required Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred (Operations, Logistics, or related field).
• 3–7+ years of experience in shop management, fleet management, or similar operational role.
• Strong knowledge of safety regulations and compliance standards.
• Experience with inventory and asset management systems.
• Mechanical aptitude and familiarity with vehicles/equipment maintenance.
• Proven leadership and team management skills.
• Experience with Lean principles and/or Six Sigma methodologies strongly preferred.
• Lean Six Sigma certification (Green Belt or higher) is a plus.
• Strong organizational and multitasking abilities
• Excellent problem-solving and decision-making skills
• Effective communication and leadership
• Detail-oriented with a focus on accuracy and efficiency
• Proficiency in shop management software and Microsoft Office
• Ability to work in a fast-paced, hands-on environment
• Continuous improvement mindset with knowledge of Lean tools (5S, root cause analysis, value stream mapping)
• Data-driven decision-making and process optimization skills

Preferred Qualifications

• OSHA certification or safety training credentials
• CDL or experience managing fleet compliance
• Experience with ERP or CMMS systems

Physical Requirements

• Work performed in a combination of office and shop/warehouse environments
• May involve lifting, prolonged standing, and proximity to equipment and machinery
• Occasional overtime or on-call availability may be required

Benefits

Bay West offers a comprehensive benefits package available to eligible employees, including but not limited to paid time off, health insurance options, ancillary benefits to support life at all stages, 401(k), employee assistance programs, and subsidies