Proposal Production Coordinator

Steer is seeking a Proposal Manager to lead the production, coordination, and quality of all firm proposals. This role is responsible for ensuring proposals are compelling, compliant, and delivered on time—while continuously improving internal processes and materials to strengthen competitiveness. You will work closely with technical leads, marketing, and leadership to translate ideas into high-quality submissions and to institutionalize best practices in proposal development. High priority/value proposals will be produced in InDesign. Others will be produced in Word or Google. How You'll Spend Your Time Proposal Production & Coordination (approximately 75%) You will oversee end-to-end proposal development, including: Managing proposal timelines, deadlines, and submission requirements across multiple concurrent pursuits Coordinating internal teams, including technical leads and contributors, to ensure timely and high-quality content development Writing, editing, and compiling proposal narratives to ensure clarity, consistency, and alignment with client requirements Leading compliance reviews to ensure all submissions meet RFP/RFQ specifications Facilitating review processes (e.g., pink, red, and gold team reviews) to improve quality and competitiveness Managing final production and submission, including formatting, packaging, and delivery Proposal Strategy & Content Development (approximately 25%) You will strengthen proposal quality and efficiency through systems and content, including: Maintaining and improving proposal templates, resumes, and project profiles Partnering with leadership to develop win themes, messaging strategies, and positioning Capturing lessons learned and continuously refining proposal processes Supporting the development of reusable content libraries to increase efficiency and consistency Using AI to improve efficiency and consistency Supporting broader sales and marketing team to ensure proper coverage of team responsibilities as required Requirements Who Should Apply? We expect individuals with 2-4 years of experience in proposal management, marketing, or business development support will thrive here. We encourage you to apply even if your experience doesn't match 100% of the qualifications. Writing & Editing: Excellent ability to produce clear, persuasive, and well-structured content Project Management: Experience managing multiple deadlines and coordinating across teams Attention to Detail: Strong focus on compliance, formatting, and quality control Strategic Thinking: Ability to align proposal content with broader positioning and win strategy Collaboration: Strong interpersonal skills for working across diverse teams Self-Motivation: Proactive initiative in an autonomous, hybrid in-person/remote environment Skills Experience with InDesign is preferred and will be required as part of the role, alongside other design tools such as Canva, which can be taught and supported through training AI proficiency required Location This role could be based in one of our NA offices (New York City, Toronto, Vancouver, Los Angeles, or Washington, DC). Benefits How You'll Grow We value curiosity and a commitment to growth at every stage of a career. Regardless of your level of experience, you will be encouraged to keep learning, build new capabilities, and pursue opportunities that expand your impact and professional development. Benefits That Support You We believe that supporting our people is essential to delivering great work. Our benefits are designed to support your health, wellbeing, financial security, and professional growth. This is a full-time remote position with a salary range of $65-70 USD/year plus benefits. Excellent medical, dental, and vision coverage 3% 401(k)/RRSP contribution Discretionary annual bonus Generous paid time off including vacation, public holidays, sick time, and volunteering days Group Share Incentive Plan Commuter benefits (US) Why People Choose Steer Our people join Steer because they want to do meaningful work in a collaborative and intellectually curious environment. Our Commitment to Fairness & Inclusion At Steer, everyone is valued for their talent, curiosity, and potential. We are proud to be an equal opportunity employer and welcome applicants from all legally protected backgrounds. #J-18808-Ljbffr Steer