Account Receivable & Payable ("A/R-A/P") Specialist

Job Description

Job Description

Account Receivable & Payable (“A/R-A/P”) Specialist

Seals Eastern, Inc. 

Do you want to be part of something big while working in a safe environment that respects and rewards high performance employees? Join us in our mission of manufacturing “Premium Quality Seals... For a Cleaner, Safer, More Reliable World.” We are a mid-size manufacturing company, located in Red Bank, NJ, operating on a global stage since 1960. Our family of employees manufacture rubber products that help produce energy, build engines, and provide other critical industrial components essential to business operation around the world. This job function can also be served on a part-time basis.

About the Role: 

The A/R-A/P Specialist plays a critical role in managing and processing the organization's financial obligations to vendors/suppliers accurately and according to pre-arranged terms. This position ensures that all invoices are reviewed, verified, and entered into the accounting system in compliance with company policies and regulatory requirements. The role involves maintaining strong relationships with vendors by addressing their payment inquiries and helping to resolve any payment discrepancies. The A/P Specialist also supports month-end closing activities by reconciling accounts and preparing reports to provide clear visibility into outstanding liabilities. 

The A/R-A/P Specialist also serves a critical function ensuring the timely collection of outstanding customer invoices. This position involves maintaining accurate records of all receivables, reconciling accounts, and helping to resolve billing discrepancies. The role requires a detail-oriented approach to monitor ageing reports and follow up on overdue payments to minimize financial risk. Additionally, the Specialist will collaborate closely with the Controller (accounting) and Customer Service (sales) to support accurate revenue recognition, collection, and reporting. 

Minimum Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree in accounting, Business, or related field preferred.
• Experience of at least 2 years in either A/P & A/R administration, bookkeeping, accounting, or a similar financial administrative role.
• Proficiency in using accounting software and Microsoft Office applications, especially Excel.
• Strong attention to detail and accuracy in data entry and financial record keeping.
• Effective communication skills to interact effectively with Customers, vendors and internal teams.

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Responsibilities:

• Review, verify, and process vendor invoices and payment requests in accordance with company policies.

• Maintain accurate records of accounts payable transactions and ensure timely payments to vendors and to support financial audits.

• Reconcile accounts payable and receivable ledger to ensure all payments are accounted for and properly posted.
• Communicate with vendors and internal departments to resolve invoice discrepancies and payment issues.
• Assist with month-end closing activities, including preparing reports and supporting audit requirements.
• Collaborate with the accounting team to improve accounts payable processes and implement best practices.
• Manage and process incoming customer payments, ensuring accurate application to customer accounts.
• Generate and send invoices to clients in a timely manner and follow up on outstanding balances.
• Prepare regular reports on accounts receivable status, including aging analysis and cash flow forecasts.
• Communicate professionally with customers regarding payment terms, overdue invoices, and payment plans.

Skills:

Diligence and proficiency in accounting software is essential for accurately processing invoices and maintaining financial records. Effective communication skills (spoken & written) are essential to resolve A/P and A/R inquiries and collaborate with internal departments. Good analytical ability is necessary to reconcile accounts and identify discrepancies that require resolution. Computer experience is critical since Seals Eastern utilizes a modern ERP system to manage its accounting.