HR Coordinator

HR Coordinator

Tom Wood Automotive Group

Location: Indianapolis/Carmel, Indiana
Department: Human Resources
Reports To: HR Leadership
Classification: Full-Time

Position Summary

The HR Coordinator plays an important role in supporting the day‑to‑day Human Resources functions across Tom Wood Automotive Group. This position serves as a resource for employees and managers while providing administrative and operational support throughout the employee lifecycle, including onboarding, employee records, benefits, HR systems, employee engagement, and offboarding.

The ideal candidate is highly organized, approachable, detail‑oriented, and comfortable managing multiple priorities in a fast‑paced environment. This role requires a strong commitment to confidentiality, accuracy, responsiveness, and providing excellent employee experience.

Essential Responsibilities

HR Administration & Employee Support

• Serve as a first point of contact for routine employee HR questions and direct more complex matters to the appropriate HR team member.
• Maintain accurate employee information, personnel records, and HR documentation.
• Process employee changes including new hires, transfers, promotions, compensation changes, and terminations.
• Prepare HR correspondence, forms, reports, and other employee documentation.
• Maintain confidentiality of employee and company information at all times.
• Assist with employment verification and other routine employee requests.

Onboarding

• Coordinate new-hire onboarding and ensure required documentation and processes are completed accurately and on time.
• Partner with recruiters and hiring managers to provide candidates and new employees with a positive experience.
• Monitor completion of pre‑employment requirements and communicate outstanding items to appropriate parties.
• Support new‑hire orientation and onboarding activities.

Employee Programs

• Assist with company recognition, service awards, and employee engagement programs.

HRIS, Reporting & Data

• Enter, maintain, and audit employee information within HR systems.
• Prepare recurring and ad hoc HR reports.
• Assist with tracking workforce metrics such as headcount, turnover, tenure, recruiting activity, and employee changes.
• Perform periodic audits to ensure employee data and documentation are accurate and complete.
• Support HR projects requiring data collection, organization, and reporting.

Compliance & HR Operations

• Assist the HR team in maintaining compliance with federal, state, and local employment requirements.
• Maintain required employment documentation and employee files.
• Assist with HR audits and record‑retention processes.
• Support consistent administration of company policies and procedures.
• Escalate employee relations, compliance, or policy concerns to HR leadership as appropriate.

Employee Experience & HR Team Support

• Provide responsive, professional service to employees and managers throughout the organization.
• Assist with employee engagement, recognition, and HR‑sponsored initiatives.
• Partner with other HR team members to continuously improve HR processes and the employee experience.
• Perform other HR‑related responsibilities and special projects as assigned.

Qualifications

Required

• High school diploma or equivalent.
• 1+ year of administrative, Human Resources, recruiting, payroll, or related professional experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple responsibilities and meet deadlines in a fast‑paced environment.
• Strong customer‑service mindset and interpersonal skills.
• Ability to handle confidential and sensitive employee information with discretion.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Willingness to learn HR systems, policies, and processes.

Preferred

• Associate's or bachelor’s degree in human resources, Business Administration, or a related field.
• Previous Human Resources experience.
• Experience working with an HRIS or applicant tracking system.
• Experience in automotive retail, dealership operations, or another multi‑location organization.
• SHRM-CP, PHR, or interest in pursuing an HR certification.

Why Work Here?

At Tom Wood Group, you’re more than an employee—you’re a part of a family‑owned company that has been serving communities for almost 60 years. We believe in investing in our people through training, career development, and advancement opportunities. Our team thrives on collaboration, integrity, and a sincere desire to help others, and we’re passionate about creating an environment where you can grow both personally and professionally.

What Makes Us Different?

• A company built on core values: Humbly Confident, Passionately Driven, Sincere Desire to Help Others, and Uncompromising Integrity
• Opportunities to advance across multiple industries and locations
• A culture that values your contributions and celebrates success
• Comprehensive benefits designed to support you and your family

What We Offer

• Paid Time Off & Vacation
• Paid Holidays
• Medical, Dental & Vision Coverage
• 401(k) with Company Match
• Life & Disability Insurance
• Professional Training & Career Development
• Tuition Reimbursement
• Service Awards
• Opportunities for Advancement

Our Core Values

Humbly Confident | Passionately Driven | Sincere Desire to Help Others | Uncompromising Integrity

Employment Requirements:

All offers are contingent upon passing a background check, motor vehicle record review, social security verification, and drug screening. Tom Wood Group is an Equal Opportunity Employer.