Research Administrator Trainee (RAISE)

Research Administrator Trainee (RAISE) The RAISE Traineeship offers a comprehensive, 12‑to‑18‑month immersive experience across multiple units within Stony Brook’s Office for Research and Innovation (OR&I). Trainees function as full‑time team members, independently driving a diverse range of operational projects and administrative duties, with full support from a supervisor, trainer, and mentor. The program prepares trainees for entry‑level research administration roles within OR&I or the broader University. Required Qualifications Bachelor’s degree (foreign equivalent or higher). An Associate’s degree combined with two (2) additional years of relevant experience may be accepted in lieu of a Bachelor's degree. One (1) year of full‑time experience in administration, finance, or research (relevant research experience during a Master’s or Doctoral training program will be considered). High proficiency and professional experience with computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Preferred Qualifications Advanced degree (foreign equivalent or higher). Additional years of full‑time experience in administration, finance, or research beyond the required minimum. One (1) or more years of related professional experience (e.g., grants development/management, research administration, finance/accounting, or advanced administrative support). Prior experience in customer service. Prior experience working within a higher education environment. Core Competencies & Expected Learning Outcomes Proposal & Award Analysis: Deconstruct funding opportunity announcements and award notifications; create and execute proposal checklists and timelines. Grant Submission Support: Develop, review, edit, and upload necessary administrative documents for research grant proposals across diverse sponsors. Budget Development: Construct detailed research grant budgets that align with sponsor guidelines and institutional policies. Financial Management: Support invoicing, financial reporting, and expenditure tracking while collaborating closely with Accounts Payable, Procurement, and Human Resources. System Navigation: Gain proficiency in key external sponsor portals (e.g., Research.gov, ASSIST, Grants.gov) as well as internal university systems (e.g., myResearch, Report Center). Award Compliance & Policy: Navigate federal, state, foundation, and institutional compliance guidelines regarding award terms, expenditures, and reporting. Customer Service & Communication: Provide high‑quality administrative guidance to faculty and staff, and professionally manage inquiries from external sponsors. Technology Transfer & Commercialization: Gain insight into the intellectual property lifecycle by assisting with invention disclosures, patent workflows, and university‑industry licensing principles. Other duties as assigned. Special Notes The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. This is a full‑time appointment, FLSA Non Exempt, eligible for overtime provisions. We are unable to sponsor candidates for work visas. Due to U.S. Export Control laws and regulations, the candidate hired must be a U.S. citizen, lawful permanent resident, or other “protected individual.” Trainees are required to rotate between at least two of the six units in OR&I, may be required to perform additional duties such as event support, meeting minutes, procurement of supplies, travel arrangements, inbox management, and other tasks. The role is high‑volume and deadline‑driven; occasional evening and weekend work may be required. Each trainee will be provided with a work laptop and must return it at the conclusion of the traineeship. Equal Employment Opportunity Statement Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability‑related accommodation, please call the university Office of Equity and Access (OEA) at View phone number on click.appcast.io or visit OEA. Compensation The starting salary range (or hiring range) for this position is noted below; it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting. #J-18808-Ljbffr Stony Brook University