School Clerk - Vista Elementary

Position Overview: School Clerk

Location: Los Angeles, CA
Reports to: School Operations Manager
Direct Reports: None
Category: Classified
Fair Labor Standards Act (FSLA) Status: Non- Exempt
Pay Cycle: 12 months
Hourly Rate: Starting at $20.00, commensurate with experience
Benefits : Full-time employees of ICEF Public Schools are entitled to Medical, Life Insurance, Dental and Vision plans, and various retirement programs offered by ICEF Public Schools.

About ICEF

ICEF Public Schools is a nonprofit charter school network committed to educating and empowering courageous leaders who embrace their full potential for college, career, and life. Our work is rooted in five mission-aligned pillars:

• Educating and Empowering Courageous Leaders
• Providing a Diverse Community that Honors Each Student’s Uniqueness
• Fostering Academic Excellence
• Nurturing Healthy Minds
• Inspiring Critical Thinkers

To learn more, visit

Essential Functions

Position Summary

The School Clerk courteously and efficiently provides accurate information to callers and the public, receives guests and visitors, and answers telephones. This position supports school operations and contributes to a welcoming, organized, and student-centered school environment. This is an on-site position.

This is an on-site position based at a school site; remote work is not available for this role.

Essential Functions

Guest & Visitor Support

• Greet the public, guests, and visitors and direct them to proper destinations.
• Receive calls and inquiries, provide accurate information, and make proper referrals.

School Operations Manager Support and Office Management

• Provide support to the School Operations Manager with the student enrollment process, daily and weekly student attendance reports, and the Food and Nutrition Program.
• Process incoming and outgoing mail.
• Prepare and maintain files and records.
• Photocopy correspondence, memos, reports, and other documents as needed.
• Maintain adequate office supplies inventory.

Student Support

• Provide first aid assistance to students as needed.
• Perform other duties as assigned.

Additional Duties

Performs other duties as assigned.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit; frequently required to talk or hear; and occasionally required to stand, walk, and reach with hands and arms, and/or use hands to finger, handle, or feel. 

While performing the duties of this job, the employee is occasionally required to move and/or lift up to twenty-five (25) pounds. 

Specific vision abilities required by this position include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Minimum Qualifications

• An earned High School Diploma or the equivalent, or higher from an accredited college or university 
• Minimum of one (1) year of experience in a fast-paced administrative support position.
• Detail-oriented with experience in data entry.
• Must have excellent communication skills, both oral and written, with the ability to foster positive working relationships.
• Bilingual (Spanish/English) 
• Valid Driver’s License required.
• Demonstrated excellence in writing, editing, and verbal communication
• Strong leadership, team management, and project execution skills
• Ability to work cross-functionally 
• Proficient use of Google-based applications
• Tuberculosis (TB) clearance
• Background check clearance

Preferred Qualifications

• At least 2 years of professional experience in a public charter school, charter management organization or public school district
• Proficiency in using school-based information systems and applications

ICEF is an Equal Opportunity Employer

ICEF Public Schools is an equal opportunity employer to all, regardless of age, ancestry, association with a member of a protected class, bereavement leave, color, disability (physical, intellectual/developmental, or mental health/psychiatric.), exercising the right to family care and medical leave related to serious health condition of employee or family member, child bonding, or military exigencies, engaging in protected activity, gender identity or expression, genetic information or characteristic, marital status, medical condition (cancer or genetic characteristic), military and veteran status, national origin (includes language restrictions), pregnancy, childbirth, breastfeeding, or related medical conditions, Pregnancy Disability Leave (PDL), race (includes hairstyle and hair texture, religious creed (includes dress and grooming practices), reproductive health decision making, sex/gender, and sexual orientation.