Procurement Specialist

Procurement Specialist 3This is not a Civil Service Position. DWSD employees are subject to provisions of Court Orders entered in United States District Court, Eastern District of Michigan, Southern Division, Case No. 77-71100 with regard to certain terms and conditions of employment. DWSD does not honor reversion rights for internal candidates. Applicants for open positions at the Detroit Water and Sewerage Department must be authorized to work for ANY employer in the U.S. The Detroit Water and Sewerage Department is unable to sponsor or take over sponsorship of an employment Visa at this time.Examples of DutiesSUMMARY:The Procurement Specialist 3 performs duties in the procurement of related to goods, professional services, and construction contracts. Compile bids, data and purchasing documents. Manages suppliers, bids and change orders.ESSENTIAL JOB FUNCTIONS:Assist in and assembles data for the preparation of specifications and request for bid forms. Prepare lists of bids of vendors. Manages suppliers, bids, and change orders. Conducts market analysis and reviews specifications. Review bid discrepancies with requisitioner and bidder. Follow security and safety policies and procedures in carrying out work duties. Provides on the job training.RELATED JOB FUNCTIONS:Position may be called upon to direct specific project activities or to work as a team member. Conduct routine field inspections of purchases. Prepare simple graphs and charts and other statistical records. Perform related work duties as assigned.REQUIRED KNOWLEDGE, SKILLS AND ABILITIESKNOWLEDGE OF:Clerical and office methods, records and equipmentPrinciples of purchasing work, basic accounting and data/statistical analysisMethods, practices and procedures involved with the purchase and delivery of materials and supplies in compliance with policies and ordinancesBids and contracts analysis, contract law, and the legal aspects of purchasingProperties and general characteristics of several broad procurement classesPurchasing principles, practices, and methods including specifications reviewReceiving, inspection and testing methodsSupplier quality assurance functionsSKILL TO:Communicate effectively with internal and external customers and vendorsCompile data and apply analytical methodsSecure competitive bidding and locate sources of suppliesManage suppliersPerform salvage and recycling workConduct price studies and market analysesAssist with developing and reviewing specificationsUse advanced technologyMinimum QualificationsSKILL TO:Communicate effectively with internal and external customers and vendorsCompile data and apply analytical methodsSecure competitive bidding and locate sources of suppliesManage suppliersPerform salvage and recycling workConduct price studies and market analysesAssist with developing and reviewing specificationsUse advanced technologyABILITY TO:Work effectively in a team-based, flexible workforce with minimal supervisionExecute all skills and duties classificationUse job-specific data management systemsAnalyze purchase orders and contractsDistribute information, negotiate conditions, and resolve conflict with vendors and contractorsEffective utilize appropriate security and safety equipment and proceduresMaintain regular and reliable attendanceCommunicate effectively, both verbally and in writingUnderstand and follow verbal and written instructionsEstablish and maintain effective working relationships with othersCommunicate frequently with team members and other units across Department about process, equipment or potential problemsDevelop proficiency in unit specific operations and softwareDirect team activities or to work as a team memberAssist in and assemble data for the preparation of specifications and request for bid formsPrepare lists of vendorsConduct routine field inspections of purchasesPrepare lists of bids receivedReview bid discrepancies with requisitioner and bidderPrepare simple graphs and charts and other statistical records and reportsIndex and file purchasing documentsPerform a variety of clerical tasks incidental to purchasing workPerform related work duties as assignedPerform purchasing or salvage sales work in a broad assigned areaReview requisitions and confer with customers regarding requirements, specifications, quality, quality, and delivery of goods and servicesPrepare requests for bidsSolicits, receives and analyzes quotations for standard and non-standard itemsAward contracts and carry out the necessary follow-up and expediting activities to ensure delivery as requiredPrepare and maintain a list of vendors and catalogsRecommend approval of daily request for purchase based on compliance with existing policies, City ordinances, and Finance directivesGenerate and respond to correspondence regarding bids, requisitions, cancellation of orders, price changes and adjustmentsRespond to vendor and supplier inquiries in person, by telephone or writingReview incoming purchases requisitionsArrange work flow and distribute work assignments to expedite the handling of requisitions and bidsDecide disposition of questionable bidsReview purchase orders and accompanying specifications for completeness and accuracyApprove the issuance of cancellation or correction notices on bids and purchase ordersReview specificationsDirect the preparation and method of presentation of data on price trends, business conditions, and departmental purchaseReview reports related to shortages and delays in shipments and delivery of inferior merchandise or substitute materials and approves or rejects adjustmentsPrepare reports an correspondence relating to procurement or salvage activitiesRepresent the department at professional societies and other public relations and/or educational activitiesDisseminate procurement information to other City agenciesAssist in the preparation of operational manualsUse advance technologySupplemental InformationREQUIRED EDUCATION AND EXPERIENCE (position requirements at entry)Bachelor's degree; with specialization in Business, Public Administration, Finance, or a Purchasing-related fieldFive (5) years of recent experience in Purchasing-related activities as associated with commodities, services, and contracts, preferably in a municipal agencyESSENTIAL REQUIREMENTSPhysical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.Environmental Working Requirements:Work is performed in an office or plant environment with exposure to computer screens and noise.OTHER REQUIREMENTS Valid Michigan Driver's License Ability to work irregular hours, to commute to DWSD facilities and work sites, and respond to after hour emergencies and on-call responsesThe above statements describe the general nature and level of work performed by employees assigned to the class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Specific job duties may vary from position to position. Employees in this class are required to undergo alcohol and drug screening and are subject to a criminal background investigation.BenefitsEMPLOYMENT BENEFITS The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following: