Administrative Assistant II

Administrative Assistant II

Under the direction of a senior-level manager or manager, performs a variety of moderately complex administrative responsibilities to support a manager or department; coordinates the day-to-day activities and assists with the workflow of an office to ensure efficient operations.

Representative duties include performing administrative support responsibilities, preparing department budgets, tracking and monitoring budget expenditures and revenues, generating and preparing various reports, maintaining confidential records and standard correspondence, operating modern office equipment, and performing clerical and administrative responsibilities in support of the department's day-to-day activities.

Knowledge of district and college policies, California Education Code, federal educational rights and privacy act, district organization, administrative policies, applicable laws, campus departments, office administrative practices, public administration principles, business communication, English usage, software applications, research techniques, data collection, business communication, customer service techniques, modern office practices, recordkeeping, telephone and virtual communication techniques, computer applications, standard office equipment, effective communication, communication techniques, recordkeeping, arithmetic, and Microsoft Office Suite is required.

Ability to independently perform essential responsibilities, read and apply policies, compose correspondence, understand scope of authority, plan and prioritize workload, prepare records and reports, demonstrate sound judgment, exercise tact and diplomacy, communicate effectively, operate office equipment, perform administrative support duties, complete work efficiently, utilize computer software, communicate with diverse individuals, update records, maintain confidentiality, adapt to changing demands, follow directions, communicate effectively, take and transcribe meeting minutes, perform basic mathematical computations, and establish cooperative working relationships is required.

Education and experience requirements include a high school diploma or GED and four years of increasingly responsible administrative support or clerical experience, or an associate degree with coursework in a related discipline and two years of increasingly responsible administrative support or clerical experience, or any combination of education and experience that would provide the required qualifications.