Front Desk Coordinator

Job Description

Job Description

We are looking for a Front Desk Coordinator to support daily office operations in Denver, Pennsylvania. This is a Long-term Contract position suited for someone who enjoys creating a welcoming front-office experience while keeping administrative tasks organized and on schedule. The ideal candidate will manage communications, coordinate mail handling, and provide dependable clerical support in a fast-paced environment.

Responsibilities:
• Welcome visitors and serve as the first point of contact for guests, callers, and internal staff in a courteous and detail-oriented manner.
• Manage a multi-line phone system, direct incoming calls appropriately, and take accurate messages when needed.
• Prepare outgoing mail by assembling documents, verifying mailing details, calculating postage, and ensuring timely distribution.
• Maintain organized filing systems and keep office records, forms, and documents easy to access and up to date.
• Perform data entry tasks with attention to accuracy to support administrative and document control needs.
• Draft, send, and respond to routine business communications through email and written correspondence.
• Provide day-to-day clerical assistance that helps the front office run smoothly and efficiently.• Previous experience in a front desk, receptionist, or administrative support role.
• Ability to operate a multi-line phone or switchboard system with confidence and professionalism.
• Experience handling inbound calls and routing inquiries accurately.
• Strong organizational skills with the ability to manage filing, document control, and clerical tasks.
• Proficiency in data entry with a high level of accuracy and attention to detail.
• Effective written communication skills for email and business correspondence.
• Ability to prepare outgoing mail and manage routine office administrative duties independently.