Building Clerk

Administrative Assistant

Work under minimum supervision to provide advanced clerical services to the building-level administrator assigned. Handle confidential information and engage in frequent contact with all levels of district employees, and the general public.

Qualifications:

• Education/Certification: High school diploma or GED
• Special Knowledge/Skills: Knowledge of school district organization, operations, and administrative policies; Ability to read and comprehend instructions, correspondence, and memos; Ability to make independent decisions regarding planning, organizing, and scheduling; Excellent public relations, organization, communication, and interpersonal skills; Ability to use software to develop spreadsheets, perform data analysis, and do word processing; Ability to multi-task numerous complex administrative activities
• Experience: 3 Years or more advanced secretarial experience with extensive contact with people.

Major Responsibilities and Duties:

Clerical Support:

1. Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned.
2. Schedule appointments and maintain the administrator's calendar.
3. Set up meetings including reserving the venue, and preparing materials.
4. Make travel arrangements including making hotel reservations and turning in conference registration forms.

Reception and Phones:

1. Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to the building administrator or other administrators.

Policy, Reports, and Correspondence:

1. Compile pertinent data used to prepare various required state and local reports.
2. Prepare purchase orders and payment authorizations as directed.
3. Compile, maintain, and file all reports, records, and other documents as required.

Other:

1. Comply with policies established by federal and state laws and regulations, and local board policy.
2. Maintain confidentiality.
3. Follow district safety protocols and emergency procedures.
4. Perform other duties as assigned.

This document describes the general purpose and responsibilities assigned to this job. It is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Prairie Grove School District does not discriminate on the basis of age, color, disability, national origin, race, religion, or sex in the educational programs or activities that it operates and is an equal opportunity employer.