Accounts Payable Coordinator

Description

Position Identification:

Non-Exempt

Reports to: Accounting Manager

Position Summary:

The Part-Time Accounts Payable Coordinator is responsible for supporting accounts payable functions with accuracy and timeliness while maintaining positive business relationships with vendors.

Job Functions:

• Process accounts payable invoices by matching invoices to purchase orders and receiving documentation, resolving discrepancies, assigning appropriate general ledger and sales/use tax codes, and allocating costs to the correct division.
• Enter, maintain, and manage invoice and payment information within the accounting system and DocuWare, ensuring accurate records and organized documentation.
• Prepare invoices for payment, process accounts payable disbursements, and reconcile vendor statements, store accounts, receipts, and posted transactions.
• Monitor and maintain accounts payable records and workflows, including shared accounting inbox management, document routing, retrieval, filing, and follow-up on missing receipts or supporting documentation.
• Serve as a primary point of contact for internal teams and vendors regarding invoice status, payment inquiries, and documentation issues, escalating exceptions to management as needed.

Knowledge, Skills & Experience (Essential):

• 2 years of experience in an accounting or finance role preferred
• Proficiency with Microsoft Office Suite products
• Basic understanding of accounting, including accounts payable and general ledger.
• Strong keyboarding skills
• Excellent oral and written communication skills

Key Competencies:

• Strong organizational and time management skills
• Exceptional attention to detail and accuracy
• Initiative
• Integrity
• Adaptability
• Teamwork and collaboration

Occupational Health and Safety:

• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace

Working Conditions:

Physical surroundings : Office environment with typical office machines and exposure to noise and temperature.

Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 25 pounds.

Travel : Little to no travel

Hours : Monday–Friday, 20–24 hours per week, with flexibility for additional hours as needed.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts, or working conditions. Tecta America reserves the right to change, amend, add, delete, and otherwise assign any and all duties, responsibilities, and position titles as it deems necessary to meet the needs of the business. Tecta America is an Equal Opportunity Employer.