Events Coordinator (Seasonal)

Job Responsibilities As our Events Coordinator, you will be responsible for seeking out profitable events and large group business by pursuing, developing, and scheduling special events for the resort. You will implement and oversee guest event venue sales and related event services. Remarks: This is a seasonal position that may require flexible scheduling availability. Perform targeted outbound pursuit of events and large group business to strategically grow overall property revenue and profit Actively pursue new accounts and business, including e-mail correspondence, cold calls, prospecting calls, follow-up calls, and participation in marketing and sales strategy Respond to all incoming leads, queries, and requests in a professional, friendly, and timely manner Coordinate with vendors and on-property resources to ensure successful event execution Maintain clear communication of all inquiries and offers with the Director of Event Sales as well as working together to appropriate price event business to maximize revenue Provide resort tours to prospective clients Develop long‑term business relationships Establish relationships and networks with key third parties to garner a robust volume of qualified lead referrals for event business Manage a digital master calendar of all daily, weekly, and annual events Track and measure all sales activity by tracking all leads from inquiry to final billing Prepare, review, and finalize formal agreements and enforce property policies and requirements Prepare and successfully execute on‑property meetings and events with clients while continually evaluating event performance and metrics to convert to actionable improvements Maintain up‑to‑date awareness of area activities and market trends Develop and maintain positive working relationships with all supervisors, team members, and support teams to reach common goals Job Qualifications 6 months experience in organizing events, including luncheons, weddings, and other special occasions Ability to respond to business needs after normal business hours Ability to use Microsoft Office and work under minimal supervision Advanced computer proficiency Demonstrated ability to manage multiple competing priorities Excellent interpersonal skills; excellent written and verbal communication skills; flexibility to work events during non‑business hours Strong customer service skills Physical demands: The employee is regularly required to stand, sit or walk for an extended period and to lift/move up to 10 pounds and occasionally up to 25 pounds. Hours vary based on occupancy and season. Training and Development IHM Outdoors is committed to employee development and provides a formalized training program offering clear paths for growth. Benefits Healthcare including Medical, Dental, and Vision Insurance HSA & FSA plans available Dependent care FSA Identity Theft Protection Insurance Commuter benefits including transit & parking Pet Insurance PTO and payroll incentives for annual wellness exams Employee Assistance Program Wellness subscriptions including access to gyms, financial planning, counseling, and legal services Paid sick and vacation time, family leave 401(k) retirement plan – IHM Outdoors matches 100% up to 3% of your salary and an extra 50% on the next 2% of your salary. 401(k) is fully vested upon the first contribution Incentive‑based bonus program Free room nights at our properties and employee discounts within your brand Discounts for friends and family within your brand Team member recognition and bonus Discounted tickets to theme parks, musical, movies, and more through Tickets at Work Career growth through in‑house training program with a path personalized to your goals Referral bonus program to any of our locations Equal Opportunity Employer IHM Outdoors uses E-Verify to confirm work authorization in all municipalities where required by law. #J-18808-Ljbffr Island Hospitality