Accounting Administrative Assistant

Job Description

Job Description

About Bering Straits Native Corporation

Bering Straits Native Corporation (BSNC) was formed as a result of the Alaska Native Claims Settlement Act (ANCSA) in 1972. BSNC became the regional Alaska Native Corporation (ANC) for the Bering Strait region, which encompasses the majority of the Seward Peninsula and the coastal lands of eastern Norton Sound. This is one of the most culturally diverse regions in the state. Three distinct Native languages are spoken: St. Lawrence Island Yupik, Central Yup’ik, and Inupiaq.

About this position: Accounting Administrative Assistant Location – Anchorage, AK

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

At this time, only BSNC Shareholder/Descendant applicants are permitted. Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are intended to reflect all duties performed within the job. Other duties may be assigned.

P-Card Program Administration

• Administer the corporate Purchasing Card (P-Card) program in compliance with BSNC policies, internal controls, and applicable government contracting requirements.
• Perform day-to-day P-Card maintenance, including:
• Ordering and issuing new cards
• Distributing and mailing cards to employees
• Closing cards for terminated or transferred employees
• Updating spending limits and user permissions
• Maintain accurate P-Card holder listings, authorization documentation, and tracking logs.
• Distribute monthly P-Card statements to cardholders and designated reviewers.
• Maintain and update P-Card spreadsheets used for tracking, monitoring, and reporting.
• Serve as a point of contact for routine P-Card questions and coordinate with card providers and internal finance teams to resolve issues.

Fuel Card Administration

• Distribute and administer fuel cards for company vehicles and authorized users.
• Track fuel card assignments, changes, replacements, and closures.
• Maintain fuel card logs and support documentation in alignment with internal controls and audit requirements.
• Coordinate with fuel card providers for routine account maintenance.

Statement Distribution & Financial Documentation

• Distribute bank statements, card statements, and other financial documentation to appropriate internal stakeholders, including executive leadership and finance staff.
• Maintain organized electronic and/or physical files of financial statements and supporting documentation in accordance with BSNC document retention policies.
• Support audit and compliance requests by retrieving and organizing statements and records as needed.

Banking & Miscellaneous Financial Support

• Perform basic banking tasks, including:
• Ordering deposit slips
• Preparing and making bank deposits
• Coordinating routine banking requests with financial institutions
• Assist with tracking and documentation related to banking activities as directed by the CFO or finance leadership.

Executive Leadership Support

• Provide direct administrative support to the executive leadership team, including coordination of financial materials, reports, and documentation for executive meetings.
• Coordinate sensitive and confidential information with discretion and professionalism.
• Support executive leadership with ad-hoc administrative requests, special projects, and follow-up actions.
• Serve as a trusted liaison between the CFO, executive leadership, and internal departments for administrative and financial coordination.

Required (Minimum Necessary) Qualifications

· High school diploma or equivalent required

· Two years of experience in accounting administration, finance support, or executive administrative roles

Knowledge, Skills, Abilities, and Other Characteristics

· Prior experience in an Alaska Native Corporation (ANC), government contracting, or similarly environment.

· Proficiency in Microsoft Office Suite Products

· Strong organizational skills

· Effective communication and collaboration with executive leadership, project managers, and stakeholders

Preferred

· N/A

Supervisory Responsibilities

· This position does not supervise employees

DOT Covered/Safety-Sensitive Role Requirements

· This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions. You may delete this line if it does not apply to the job.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, walking, sitting, or standing for prolonged periods of time.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line phone system. Occasional travel may be required.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will rceive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.