Human Resources Administrative Specialist

Job description

We are a fast-growing software development company in the restaurant, hospitality and small business retail industries providing POS and business solutions. Are you detail-oriented, organized, and ready to grow your career in finance? We are looking for an enthusiastic and high-performing HR Assistant to join our team!

Key Responsibilities

Recruiting & Onboarding

Schedule interviews, coordinate candidate communication, and support the recruiting workflow.

Conduct reference checks and assist with background screening.

Prepare new hire documentation, onboarding materials, and system accounts.

Support new hire orientation and ensure a smooth first-day experience.

HR Operations & Administration

Maintain and update employee records, HRIS data, and personnel files with high accuracy.

Support benefits administration, including enrollments, changes, and general inquiries.

Prepare HR reports, trackers, and dashboards as needed.

Employee Experience & Support

Serve as an initial point of contact for employee questions and route requests appropriately.

Assist with employee engagement activities, recognition programs, and event coordination.

Support internal communication and company policy updates.

Assist in implement and maintaining company culture.

Provide soft skills training internally cater to different departments

Compliance & Documentation

Ensure compliance with federal, state, and local employment regulations.

Maintain confidentiality of HR data and sensitive employee information.

Assist with audit preparation, document collection, and policy adherence checks.

Qualifications

12 years of HR, administrative, or office coordination experience preferred.

Familiarity with HR systems (HRIS), recruitment platforms is a plus.

Strong organizational skills and attention to detail.

Excellent written and verbal communication skills.

Ability to handle confidential information with professionalism.

Proficiency with Microsoft Office and Google Workspace.

Preferred Attributes

Customer-service mindset with a willingness to help employees at all levels.

Deescalate conflicts between employees, between different departments and between employees and management.

Ability to manage multiple tasks in a fast-paced, growing environment.

Interest in learning HR processes and advancing in the HR field.

What We Offer

Growth opportunities within HR and People Operations.

Supportive team environment with hands-on training.

Competitive compensation and benefits package.

Exposure to recruiting, onboarding, HR operations, and employee experience initiatives.

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8-hour shift
• 5 days a week

Salary :

• Starting from $45,000