Private Client Legal Administrative Assistant
$90k - $110kAMS Staffing Inc.
Please connect with me on LinkedIn as well @Katrina George
Job Title: Private Client Legal Administrative Assistant
Location: Boston MA 02210
Salary/Payrate: $90K-$110K annually and AWESOME benefits!!!
Work Environment: Hybrid (2 days WFH)
Term: Permanent / Fulltime
Bachelors degree required: No
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
RESPONSIBILITIES:
- Serve as the right-hand to the attorneys in the administration of their Private Client practices and the service of their clients; develop and maintain a deep understanding the practices and clients.
- Manage flow of information to help organize, prioritize, and address requests from both internal and external clients through to completion.
- Take initiative to proactively assist attorneys with their practices and with administrative tasks, including calendaring, conflict checks, and communications.
- Monitor and manage attorneys calendars and diaries for time-keeping purposes.
- Draft, format, proofread, and edit legal documents, power point presentations, and excel spreadsheets; ensure accuracy of details.
- Assist with time entry and preparation of client bills, ensuring time is submitted timely and bills are sent to clients.
- Arrange and coordinate logistics and services for meetings, events, signings, etc.
- Handle travel arrangements for out-of-town meetings and conferences
- Coordinate reimbursements, efficiently reconcile expenses and submit invoices.
- Track business development activities, including calendaring of follow-up actions.
- Develop positive and productive relationships with members of the firm and its vendors, allowing for the effective use of internal services to efficiently perform work.
- Transmit all correspondence and other legal documentation to the appropriate client/matter files and title files and the retrieval of the same.
- Arrange for service of process, hand-deliveries, and conference calls.
- Relay/interpret communications and/or work assignments between partners, associates, paralegals and other firm personnel.
QUALIFICATIONS:
- BA/BS degree preferred, but not required.
- 8-10 years of prior administrative, legal and/or executive assistant experience required.
- Private Client or Trust and Estates experience REQUIRED.
- Expertise in Microsoft Word (styles), Microsoft Outlook, PowerPoint, and Excel. Comprehensive understanding of PDF (Kofax, Adobe) functions.
Vacancy posted 1 day ago
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