Head Start/GSRP Data Clerk

Head Start, Early Head Start/GSRP Data Clerk

Immediate Opening! Salary is negotiable and based on experience! Elite Staffing and Consulting LLC is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Elite Staffing and Consulting LLC is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Job Details:

Position: Head Start, Early Head Start/GSRP Data Clerk

Reports To: Director Early Childhood Programs

Summary

• Responsible for providing administrative support to the Director and administrative support team; communicating information to students, parents/guardians, and staff, and ensuring compliance with financial and administrative requirements.
• Manages multiple databases, analyzes data, creates reports.
• Manages and monitors budgets and spending.
• Purchases materials and manages inventory.
• Responsible for supporting the broad array of services provided to students, parents, instructional, and support employees.

Essential Duties and Responsibilities

• Greets all incoming visitors for the purpose of ensuring that guests sign in/out as required.
• Maintains a variety of computerized and manual records, files, and department databases (e.g. information packets, rosters/listings, calendars, outstanding supply orders, etc.) for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Monitors assigned department/program activities (e.g. purchase orders, office machine operations, etc.) for the purpose of ensuring completion in compliance with established financial, legal and/or administrative requirements.
• Performs record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed.
• Prepares a wide variety of reports and written materials (e.g. correspondence, agendas, minutes, newsletters, Parent Handbooks, bulletins, programs, financial statements, annual reports, master calendar, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information in accordance with district, state, federal and/or administrative requirements.
• Prepares written materials (e.g. correspondence, agendas, minutes, newsletter, Parent Handbook, bulletins, reports, bank deposits, receipts, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes a variety of fiscal information (e.g. incoming invoices, purchase orders/requisitions, refund requests, special payment requests, student fees, statements, etc.) for the purpose of updating information, transmitting information and/or complying with district, state and federal requirements.
• Processes documentation and materials (e.g. mail, supplies, registrations, collections, work orders, forms, field trip forms, receipts, bank deposits, student database updates, requisitions, travel requests, etc.) for the purpose of disseminating information to appropriate parties for action.
• Supports the Director and other administrative personnel for the purpose of assisting with their administrative functions.

Supervisory Responsibilities:

None

Required Education and/or Experience

• Associate's Degree in education, business or a related field
• Demonstrated experience with Microsoft Office, Google platforms, Business Plus
• Excellent verbal and written communication skills.

Other Skills and Abilities:

• Must possess a high level of ethics.
• Must demonstrate and ability to work collaboratively; be team oriented and people oriented; organization and writing skills; be technologically proficient; have positive and practical experience working in a multi-cultural environment, serving diverse populations and; experience working in an office administrative position.