Lead Application Administrator, NetSuite

Overview

Lead Application Administrator, NetSuite

Location: Remote; occasional travel (15% or less) to Emmes Group headquarters in Rockville, MD is required.

Notice to Applicants: This is a Fixed Term engagement for approximately 18 months. (In a Fixed Term engagement you will be eligible for most of our Full-Time Benefits.) There may be a possibility of it going Full-Time as new information becomes available.

Be Part of One Team, One Purpose.

At Emmes Group , we’re shaping the future of clinical research— where human intelligence meets cutting-edge technology to drive meaningful advancements in healthcare. With over 47 years of scientific excellence , we’ve led groundbreaking research in cell and gene therapy, vaccines, infectious diseases, ophthalmology, rare diseases, and neuroscience.

Through our two business units— Emmes, a full-service CRO , and Veridix AI, our technology, data, and analytical solutions —we are modernizing clinical trials and accelerating the development of life-changing therapies.

We believe that every clinical breakthrough starts with people —people who are passionate, purpose-driven, and ready to make an impact. At Emmes Group, we bring People, Science, and Technology together to collaborate with our customers and deliver global health impact. Our culture is built on integrity, collaboration, and innovation , ensuring that every challenge is met with perseverance and accountability.

The Lead Application Administrator, NetSuite is the hands-on NetSuite architect for the Emmes Group's consolidation of its commercial accounting systems onto a single Oracle NetSuite OneWorld instance, with legacy systems retired in phased go-live waves. The role works with Finance, Accounting, Operations, IT, and the implementation partner to understand, shape, and secure agreement on business requirements and the NetSuite configuration and design decisions that satisfy them, then implements those decisions in partnership with internal and external subject matter experts. The role owns the integrity of the NetSuite design from global design through each go-live and stabilization, and carries that design into ongoing administration of the platform.

Responsibilities

• Serve as the NetSuite solution architect and design authority for the Emmes Group's consolidation of commercial accounting onto a single Oracle NetSuite OneWorld instance spanning approximately 40 legal entities in 16 countries, covering general ledger, intercompany, accounts payable, accounts receivable and customer billing, project billing and cost tracking, revenue recognition, time entry, and country localizations.
• Lead requirements discovery with Finance, Accounting, Operations, business unit, and IT stakeholders; translate business requirements into NetSuite configuration and design options; and document decisions, alternatives considered, and rationale in a maintained design decision log.
• Facilitate design and configuration decisions to agreement among stakeholders and the implementation partner, and escalate unresolved decisions to the program leads with a clear recommendation and its trade-offs.
  Implement agreed decisions in NetSuite in partnership with internal and external subject matter experts: subsidiaries and chart of accounts, segments and classifications, roles and permissions, forms, workflows, saved searches, reports, dashboards, and scripted customizations where configuration alone does not meet the requirement.
• Own the NetSuite integration design with surrounding enterprise systems (ADP, SAP Concur, Citibank, Salesforce, Deltek Costpoint, KeyedIn, Oracle EPM, and the Microsoft Fabric data lake), including system of record, integration patterns, and middleware approach, and partner with the integrations team through build and test.
• Partner with the data migration team on mapping legacy ledgers (Great Plains, QuickBooks, Odoo, Tally, Premier, and NLS) to the NetSuite design, including chart of accounts crosswalks, open balances, and historical trial balances, and approve migration design decisions that affect configuration.
• Act as the client-side NetSuite counterpart to the implementation partner: review partner-proposed designs, challenge designs that conflict with Emmes requirements or long-term supportability, and ensure Emmes retains the knowledge to administer the system after the engagement ends.
• Carry the design through each phase gate and go-live wave (global design, build, system integration testing, user acceptance testing, cutover, and hypercare) and present design readiness at phase gates.
• Define and enforce NetSuite security, controls, and release management: role design and segregation of duties, approval workflows, audit trail, sandbox-to-production change control, and documentation that supports internal and external audits.
• Lead testing of configured solutions with Finance subject matter experts: author or review test scripts, run defect triage, and confirm that the tested configuration matches the approved design.
• Build configuration and process documentation, train power users, and transfer knowledge to the IT team that will co-administer NetSuite.
• After each go-live, serve as lead NetSuite administrator: manage releases and sandbox refreshes, assess semi-annual NetSuite release impacts, resolve production issues, maintain users and roles, and manage the enhancement backlog.

Qualifications

• 7+ years hands-on NetSuite administration, configuration, and solution design, including NetSuite OneWorld in a multi-subsidiary, multi-currency, multi-country environment.
• 1 or more demonstrated success as the architect or lead administrator on at least one full-lifecycle NetSuite implementation (requirements through go-live and stabilization) in which you owned the configuration and design decisions. Multiple implementations preferred.
• 3+ years designing and supporting NetSuite integrations with payroll, expense, banking, and CRM systems using middleware such as Boomi or equivalent.
• 3+ years working alongside a NetSuite implementation partner from the client side, including review and approval of partner-proposed designs.
• 3+ years project-based billing, time entry, and revenue recognition in NetSuite (SuiteProjects, Advanced Revenue Management) in a professional services organization.
• 2+ years legacy ERP data migration into NetSuite (for example, Microsoft Dynamics GP, QuickBooks, Odoo, or Tally).
• 2+ years project management of an ERP implementation or workstream, including plans, risk logs, and status reporting.

If you’re looking for a career where your work advances global health and where scientific excellence meets real-world impact , join us and be part of something bigger. One Team, One Purpose.

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