Administrative Assistant

Office Administrator / Front Desk Coordinator

We are seeking a highly organized, professional, and service-oriented Office Administrator / Front Desk Coordinator to support daily office operations and provide exceptional administrative support in a fast-paced professional environment. This role is ideal for someone who thrives on multitasking, maintaining organization, and delivering excellent internal and external customer service.

Key Responsibilities

• Manage incoming and outgoing mail, packages, and deliveries
• Scan, distribute, and send documents as needed
• Create labels, name tags, and assist with light document preparation, printing, and binding
• Serve as the front desk point of contact by greeting guests, clients, and employees professionally
• Monitor office access and maintain a welcoming, secure environment
• Order, organize, and restock office and kitchen supplies
• Maintain common areas, including light kitchen upkeep (dishwasher unloading, wiping counters, organizing supplies)
• Coordinate with vendors regarding office repairs and building maintenance requests
• Conduct regular office walkthroughs to ensure cleanliness, organization, and identify maintenance or operational issues
• Provide general administrative support and assist with special projects as needed

Qualifications

Education

• High school diploma, GED, or equivalent required
• Bachelor's degree preferred

Experience

• Minimum of 3 years of administrative or office support experience required
• Experience working within a professional services environment preferred

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with PeopleSoft Financials and/or Oracle databases preferred

Skills & Competencies

• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a deadline-driven environment
• Excellent written and verbal communication skills, including strong grammar, spelling, and punctuation
• Professional demeanor with strong interpersonal and customer service skills
• Ability to exercise sound judgment, discretion, diplomacy, and confidentiality
• Proactive mindset with a focus on process improvement and operational efficiency
• Comfortable interacting with employees, leadership, clients, and external vendors at all levels
• Reliable team player with a willingness to support the broader office as needed