Executive Assistant (PH)

Executive Assistant (PH)

Walt Disney Imagineering is the master planning, creative development, design, engineering, production, project management, and research arm of The Walt Disney Company's Parks and Resorts business segment. Representing more than 130 subject areas, the talented Imagineers are responsible for the creation of Disney resorts, theme parks and attractions, hotels, water parks, real estate developments, regional entertainment venues, cruise ships and new media technology projects!

This role will support The Walt Disney Imagineering Technology Studio. The Studio is a group of technologists working within Imagineering to create and deploy software and software/hardware integration tools to help increase the capabilities of Imagineering art and design practice.

This is a fully on-site role is based in Glendale, CA. Relocation will not be available for this position. This is a Project Hire position, without any guarantee of permanent placement.

What You Will Do

This individual will support 2 Director-level Executives within the Technology & Engineering Studio. As an Executive Assistant, you are a vital part of the support team that keeps WDI building groundbreaking experiences. You manage lively calendars and assist with on-site needs for other Imagineers. You respond quickly, anticipate your executives' and teams' needs, and stay one step ahead. Above all else, be a friendly face who is always willing to help!

Responsibilities will include the following:

• Support executives in proactively managing complex calendaring
• Screen and prioritize all incoming meeting requests
• Manage schedules and schedule/coordinate meetings that often necessitate coordination with multiple other executive calendars
• Greet guests; assist with special projects relating to guests/visitors
• Support travel, company meetings, and other key events to meet the department's strategic objectives
• Coordinate on-site and off-site workshops, events, and demos, including internal and external partners, vendors, and collaborators
• Plan travel itineraries and make travel arrangements, including reservations for events and dining as needed
• Prepare, compile, and manage expense reports for travel following established company and travel policy guidelines
• Assist with general department tasks, including conference room requests, ordering supplies, and coordinating general maintenance and upgrades for office equipment, phones, computers, etc.
• Partner extensively with internal departments and external vendors to provide and/or receive vital information, materials, approvals, updates, etc.

Required Qualifications & Skills

• 3+ years of administrative experience supporting executives in a corporate environment
• Strong written and verbal communication and interpersonal skills. Ability to successfully interact with a wide range of Imagineers, senior executives, vendors, and universities
• Excellent computer proficiency - expert Outlook user, and strong proficiency across Microsoft Office, Teams, Zoom, and Slack
• Willingness to experiment with new forms of asynchronous communication
• Experience engaging with high-level company executives
• Experience supporting a multifaceted and fast-paced department or team
• Excellent organizational skills and attention to detail with the ability to prioritize tasks and handle multiple tasks with set target dates
• Experience handling confidential information. Exercises good judgment and discretion while maintaining the confidentiality of information and documents
• Flexibility to work overtime as needed in urgent situations

Preferred Qualifications

• Experience within the Walt Disney Company or experiences supporting executives in an entrepreneurial technology organization
• Experience with SharePoint, SAP, Coupa, and Concur
• Desire and ability to build strong relationships with peers, executives, and across Disney business units, segments, and Company
• Interest in technology and interactive experiences, and a passion for supporting a team of Imagineers who bring impossible things to life

Education

A Bachelor's Degree or Equivalent Experience