Business Management Analyst

Description

PRIMARY RESPONSIBILITIES

Budget

Monitor and maintain monthly and yearly budget

Flag and report areas of concern/issues at review mtgs

Ensure entries accurately reflect the state of the current budget for entire GCR group relative to all current, processed and forecasted spending

Lead monthly budget review meetings with Analysts, Managers and Directors

Correct/update entries in project and financial databases, as necessary

Process IAS and Rebills to appropriate orgs

Prepare and distribute Divisional Accruals, Rebills, Direct Bill and Facility Schedule reports

Assist with compiling of data and creation of future annual budgets

Review invoices to ensure alignment with GM Policies and supplier quotations

Procurement/Purchasing

Provide support and guidance to the research team for procurements and assist with the purchasing process

Collaborate with Purchasing to effectuate procurements and address challenges

Monitor SC requests from analysts/managers and enter requests into SAP

Manage PO alterations, PO2s and Spot Buys and process in FinTrack and SAP

Verify information accuracy and alignment in Gemini/FinTrack

Track and report supplier PO release information to the Supplier & Analyst/Manager

Monitor status changes of requested releases for POs

Update FinTrack/Gemini with Purchase Order information

Review, preliminarily approve and submit payment for supplier invoices

Track databases to ensure supplier invoices alignment with process

Update FinTrack Database and forward invoice information to requester for approval

Monitor accrual report for projects lacking required invoices

Review each invoice for finalization and/or other necessary action

Complete SAP Backouts, if necessary, and close POs upon final invoice submission

Lead monthly meetings with Purchasing addressing open issues and strategizing upcoming renewals/purchases

Manage and maintain relationships with Purchasing, Finance and Suppliers

Process Creation/Implementation, Training and Training Materials

Manage, create and update training materials for the business management and research teams

Lead training for managers and analysts related to GCR and Purchasing Process, Forecasting and Gemini

Create and modify processes to support the purchasing process and/or generate efficiencies

Ensure GCR processes align with Purchasing’s processes and, if necessary, work to identify potential areas of improvement or necessary changes to ensure alignment

REQUIRED QUALIFICATIONS

Bachelor’s degree in business, finance or related field

1-2 years of experience in finance, purchasing or program management (any internship or co-op experience will not be considered)

Knowledge of SAP/Ariba reporting systems

Ability to multi-task and manage numerous open tasks at one time

General knowledge of Power BI and GM budget, purchasing & invoice processes

Proficient in Excel, PowerPoint and Access and ability to learn advanced applications

Effective communication skills, both verbal and written

Detail-oriented and accurate particularly as it relates to financial data and tracking information

Project management skills, including ability to anticipate issues, plan needed tasks, and meet tight deadlines with high quality and strong attention to detail

Excellent interpersonal skills and ability to confidently work with internal cross-functional teams, external suppliers, and all levels of the organization

PREFERRED QUALIFICATIONS

3+ years of experience in finance, purchasing or program management (any internship or co-op experience will not be considered)

Proficiency in Power BI with ability to create dashboards

Leadership skills with a willingness to provide necessary guidance to improve and develop team procedures

Innovative nature to continually identify opportunities to improve processes and quality of deliverables

Ability to handle a variety of non-recurring special assignments as needed by Leadership

Ability to analyze/diagnose issues related to budget development and tracking, Purchasing or Financial issues

Self-motivated problem solver for departmental Purchasing, Finance Staff, and SAP concerns

Strong initiative and drive - willingness to ask questions and be resourceful

Excellent self-regulation ability – able to do assigned tasks without manager supervision

Effective problem-solving capabilities

Flexible with a desire to assist in improving the current Purchase/ Finance/ Tracking processes and database methodologies

GM does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need GM immigration sponsorship now or in the future. This includes direct company sponsorship, entry of GM as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc.)

This role is categorized as hybrid. This means the selected candidate is expected to report to a specific location at least 3 times a week {or other frequency dictated by their manager}.

This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.

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