Administrative Specialist I

Administrative Specialist IA new vacancy now exists in the Department of Law Enforcement - Oakland Park. This vacancy is primarily open to current BSO employees holding the Administrative Specialist I classification. To be considered, eligible BSO employees must apply and have completed their probationary period by the closing date. If no applications from BSO employees holding the Administrative Specialist I classification are received, the following candidates will also be considered for the vacancy.Under administrative direction, the purpose of this position is to provide moderately complex administrative support to an assigned work unit within the Broward County Sheriff's Office. Employees in this classification perform both routine and non-routine administrative support duties as dictated by the nature of the work unit, and with a level of accountability commensurate with that of a Lieutenant or civilian equivalent.The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit. Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit. Meets the public, gives standard information and explains well-defined rules; takes telephone inquiries and complaints, ascertaining the nature of the call, and directing it to the appropriate department; takes telephone messages. Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions. Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records. Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature. Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising. Maintains records by entering data into the agency wide personnel/payroll system to include: payroll, purchase requisitions, invoices, and position requests. Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines. Acts as liaison between supervisor, other departments, and outside agencies, gathering and relaying information as needed. Assists other unit personnel in supporting efficient functioning of the work unit. Performs related duties as directed. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis.The Broward Sheriff's Office values the contributions of its sworn/certified and civilian employees. The agency's outstanding Benefits Package is one of the ways BSO retains its employees and attracts new personnel to the BSO team. Here's a sampling of typical employee benefits:Medical Insurance: Various plans including Open Access options with pre-tax premium conversion available. New employees are eligible on the first of the month following the date of hire. Prescription plans are also offeredDomestic Partner coverage: Medical, dental and vision coverage is offeredLife Insurance: One times salary for basic life and AD&D at no cost to the employee. Additional voluntary term life and dependent life are also availableDental Insurance: Three plans (DMO, PPO and Indemnity) are available on a pre-tax basisLine of Duty benefitsVision Care Insurance: 100% of the premium for single and family coverage paid for by the Broward Sheriff's Office (in combination with medical insurance election).Voluntary Long and Short-Term DisabilityVoluntary Long Term Care InsuranceVoluntary Critical Illness InsuranceRetirement plan under the Florida Retirement SystemDeferred Compensation Programs available (Employee contribution)Sick leave, annual leave, holiday leave, bereavement leave, military leave, personal day, bonus daysSick leave pool and donated leave program24-hour fitness centerEmployee Assistance Program, on-site and through medical insuranceWellness programs including health screenings for blood pressure, cholesterol, etc.Florida Prepaid College Program payroll deduction programOn-site insurance representatives for medical, dental and vision programsVoluntary Legal aid discount programFlu and Hepatitis B vaccines at no chargeThe Broward Sheriff's Office is recognized as a Drug-Free Workplace pursuant to Chapter 440, Florida Statues. BSO is committed to providing a safe work environment and to fostering the well-being and health of its employees to preserve a happier, healthier workforce. All BSO employees share the responsibility of maintaining a safe, productive and drug-free work environment. BSO is dedicated to programs that enhance the well-being and health of its employees and the public's safety.