Domestic Invoicing Specialist - Contract

Job Description

Job Description

This is a short term, contract Position

The Domestic Invoicing Specialist is responsible for the accurate and timely execution, validation, and reconciliation of domestic purchase and sales transactions. This position plays an important role in ensuring the integrity of documentation, contract information, invoicing, inventory records, and financial transactions throughout the domestic execution process.

Key Responsibilities

• Validate and execute domestic purchase and sales invoices and associated transactions.
• Process domestic sales invoices and ensure accurate and timely transaction completion.
• Verify transaction details within company systems and ensure accurate recording of purchases, sales, and related activities.
• Monitor transaction progress and proactively address processing delays or discrepancies.
• Calculate, verify, and reconcile invoice amounts associated with cash, equity, and redemption contracts.
• Review customer invoices for accuracy and confirm that invoice values reconcile with internal company systems.
• Identify and process necessary financial adjustments to ensure accurate transaction balances.
• Prepare and establish payment information and provide supporting documentation to the Accounting Department.
• Provide detailed cash receipt information for domestic sales transactions.
• Research and resolve invoice discrepancies, payment variances, and reconciliation issues.
• Initiate customer claims when necessary and coordinate resolution with the trade floor and other relevant departments.
• Update inventory records to reflect completed transactions, adjustments, and other applicable inventory movements.
• Perform responsibilities related to the CMA process, including inventory inbounding, communication with agents and customers to verify eligibility, and contract approval.
• Verify Electronic Warehouse Receipt (EWR) transactions and investigate discrepancies.
• Ensure inventory and transaction records are accurate, complete, and properly reflected within company systems.
• Coordinate with internal and external contacts to resolve inventory and contract-related issues.
• Develop an understanding of data and process flows within domestic invoicing and trade execution.
• Proactively identify, research, and resolve data discrepancies, transaction issues, and processing bottlenecks.

Qualifications & Experience

• Previous experience in trade operations, invoicing, accounting support, inventory management, or a related field.
• Experience working with financial transactions, invoice reconciliation, and transaction processing.
• Strong mathematical, analytical, and problem-solving abilities.
• Ability to interpret transaction data, identify discrepancies, and independently research solutions.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience working with enterprise resource planning (ERP), inventory management, or financial transaction systems is an asset.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills.
• Ability to work collaboratively across departments and with external business partners.
• Demonstrated attention to detail and commitment to accuracy.