Event Services Coordinator

Posting Details

Posting Details
Posting Number
S15568P

Working Title
Event Services Coordinator

Department
PSO-Cont Ed-Conference Svcs

About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university ( . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department
The University of Georgia Center for Continuing Education & Hotel is hiring motivated, dependable, and team-orientated individuals for jobs that advance UGA's mission of Public Service and Outreach. The Georgia Center, located on campus across from Stegeman Coliseum, is the campus hub for the development and administration of non-credit professional and continuing education courses as well as home of the only on-campus hotel.

College/Unit/Department website

Posting Type
External

Retirement Plan
TRS or ORP

Employment Type
Employee

Benefits Eligibility
Benefits Eligible

Full/Part time
Full Time

Work Schedule

Additional Schedule Information
Monday - Friday
8:00 am - 5:00 pm
Some evening, weekend, and holiday work may be required.
This position also requires participation in an on-call rotation.

Advertised Salary
43,000-46,000 or Commensurate with Experience

Posting Date
08/05/2026

Open until filled
No

Closing Date
09/05/2026

Proposed Starting Date
10/01/2026

Special Instructions to Applicants

Location of Vacancy
Athens Area

EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( View email address on click.appcast.io ).

USG Core Values Statement
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information
Classification Title
Event Planning Assistant II

FLSA
Non-Exempt

FTE
1.00

Minimum Qualifications
High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

Position Summary
Assist the department manager with duties related to the management and direction of all activities and personnel of the Event Services Department (Sunday thru Thursday), represent the department for management, planning and coordination purposes with event planners and others as needed; provide interoffice communications; manage and assist in the daily production of conference room set up and work assignments. Provide technical management for the AV network in the auditoriums; properly arrange and operationally test audio/visual equipment and systems so that such equipment and presentation tools are ready for immediate use by the client; operate audio/visual equipment and systems as needed; troubleshoot and make minor repairs of equipment as needed; coordinate high end support efforts with technical staff from the Georgia Center's Information Technology Services Department; research and recommend for purchase as needed audio/visual products in regards to maintaining and upgrading inventory for support of presentation needs for events.

Knowledge, Skills, Abilities and/or Competencies

• Ability to read and interpret documents such as safety rules, operating instructions, and procedural manuals.
• Ability to write and verbally communicate clearly and effectively with co-workers and supervisors.
• Ability to communicate personably and with excellent customer-service skills with clients and staff.
• Ability to work compatibly with co-workers and agreeably with supervisors, follow instructions accurately, demonstrate an overriding sense of responsibility and care for the functions, tasks, responsibilities, equipment, facilities, and personnel of Event Services and the Georgia Center.
• Ability to lift and move heavy items (at least fifty pounds at each occurrence) for many repetitions and over an eight hour work shift.
• Ability to use Microsoft Word and Excel, learn how to use job-related portions of Maestro PMS.

Physical Demands

• Bend, stoop, reach high places-possibility of using ladders.
• Possibility at times of having to crawl on floor to connect wires, cable cords, etc. for setting-up exhibits.
• Lift and move heavy items (at least 50 lbs at each occurrence) for many repetitions over an eight-hour shift.
• Standing on feet for extended periods of time and walking long distances within the Center.

Is driving a responsibility of this position?
Yes

Is this a Position of Trust?
No

Does this position have operation, access, or control of financial resources?
No

Does this position require a P-Card?
No

Is having a P-Card an essential function of this position?
No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
No

Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties/Responsibilities
Duties/Responsibilities

• Assist the department manager with duties related to the management and direction of all activities and personnel of the Event Services Department (Sunday through Thursday)
• Represent the department for management, planning, and coordination purposes with event planners and others as needed;
• Provide interoffice communications
• Manage the daily production of conference room set-up and work assignments.

Percentage of time
45

Duties/Responsibilities

• Provide technical management for the AV equipment in the auditoriums
• Properly arrange and operationally test audio/visual equipment and systems so that such equipment and presentation tools are ready for immediate use by the client
• Operate audio/visual equipment and systems as needed
• Troubleshoot and make minor repairs of equipment as needed
• Research and recommend for purchase as needed audio/visual products in regards to maintaining and upgrading inventory for support of presentation needs for events.

Percentage of time
35

Duties/Responsibilities

• Provide technical consultation services and on-site instruction in the use of audio/visual equipment and systems for new department staff members, event planners and conference presenters, instructors and others as needed.

Percentage of time
15

Duties/Responsibilities

• Other duties as assigned by Event Services Department Head or Director of Sales & Event Management.

Percentage of time
5