Maintenance Repair Operations Buyer MRO / Assistant Buyer

Job Description

Job Description

Description of the Position :

The Maintenance Repair Operations Buyer MRO/Assistant Manager is primarily responsible for sourcing, procuring, and managing the supply of materials, equipment, and services needed to keep facilities, machinery, and systems running efficiently. This role bridges procurement with maintenance operations, ensuring that the right parts and supplies are available at the right time and cost.  The position also assists in the supervision of the Maintenance and Custodial services for the institution as well as overseeing construction projects and daily setups.  Position may be on call for after hours emergency situations. 

Duties/Responsibilities :

• Provides day-to-day supervision and task management for the maintenance and cleaning services and outside contractors.

• Responsible for tracking open orders and following through with vendors to insure all materials are received in a timely manner. 

• Researches resources, suppliers, and vendors to attain competitive bids that maximize the cost value from institution expenditures.

• Assists Assistant Director of Maintenance with inspection of the physical plant of all buildings including the preventative maintenance of all mechanical equipment, plumbing, electrical, security, fire, kitchen, and HVAC equipment.

• Delegates and supervises room set-ups and breakdowns for the physical arrangements for special events.

• Ensures that all equipment and facility safety standards, OSHA, NFPA, federal, state and local laws are maintained, including security, fire systems and that NFPA, OSHA, ADA federal and local codes are followed.

• Assists in maintaining all appropriate and required personnel records relating to maintenance as above, such as time sheets, payroll, work orders, corrective and action memorandums for the evaluation, promotion and termination of support staff.

• Keeps a well supplied stock, including but not limited to: cleaning supplies, parts, hardware, and building equipment.

• Responsible ensuring for snow removal is completed and making sure there is a good supply of fuel for ice or snow removal machines.

• Coordinates with contractors as needed for repairs of facilities or equipment.

• Make daily inspections to all critical equipment such as Boilers or Air Conditioning equipment, as well as all emergency equipment. Also inspects buildings and grounds on a weekly basis.

• Performs other related duties as assigned by the Assistant Director of Maintenance including, but not limited to handling emergency related situations during off hours if necessary.

• Knowledge of automated Building Maintenance System (BMS) software is helpful.

Minimum Requirements :

• Must have at least five years experience in all aspects of building maintenance, including HVAC, fire systems, plumbing, and electrical systems.

• Prior experience in sourcing materials, parts, and service contracts. 

• Ability to read mechanical plans preferred.

• Must be a team player and be able to lead and assist supervising maintenance staff

• High School Diploma or GED required.  College degree or Trade school a plus.