Principal Administrative Coordinator

: Overview: The Biological Sciences Division (BSD) within the Earth & Biological Sciences Directorate seeks a highly organized and motivated Principal Administrative Coordinator to provide comprehensive, executive-level support to the Division Director and lead the division administrative team. In this role, the successful candidate will work in partnership with the Division Director to ensure that division staff have the resources they need to achieve optimum success. Rockstar Rewards: Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

• Research Associates excluded.

**Once eligibility requirements are met. Click Here For Rockstar Rewards Responsibilities: As the primary support for the Division Director and Division office, responsibilities of this position include:

• Serving as the point of contact for the Division office.
• Leading the BSD administrative team by providing training and support as needed, as well as assisting with balancing workloads across the team.
• Managing complex calendars and schedules.
• Reviewing and triaging Division Director's email as necessary.
• Tracking action items and deliverables for and from the Division Director through completion.
• Managing domestic and international travel arrangements and subsequent expense reports.
• Scheduling, preparing for, and helping in execution of meetings.
• Drafting presentations, internal and external reports, reviews, and other documents.
• Assisting with hosting visitors, interviewees, onsite workshops, seminars, and other related events.
• Organizing and maintaining division files and materials, staff development files and other confidential records.
• Assisting in the processing of scientific publications, and performing entry updates as necessary.
• Communicating and corresponding with division staff, others in the directorate and laboratory, and external parties.
• Maintaining effective working relationships with administrative counterparts across PNNL, and DOE sponsors, among other organizations, as appropriate.

Additional competencies include but are not limited to:

• Extensive working knowledge of Microsoft 365 tools, specifically Word and Outlook.
• Excellent written and verbal communication skills to communicate effectively with a diverse population, including high level managers and clients.
• Demonstrated ability to multi-task, prioritize and organize work under tight deadlines and changing priorities.
• Independently handle day-to-day administrative processes associated with office and team coordination.
• Ability to anticipate potential issues and recommend solutions as well as identify opportunities for continuous improvement.
• Ability to provide oversight, guidance, and training to less senior or new staff when necessary.

Qualifications: Minimum Qualifications:

• High school diploma/GED and 12 years of relevant experience in an administrative environment -OR-
• AA degree or higher and 10 years of relevant experience in an administrative environment.
• Experience in planning meetings and coordinating travel

Preferred Qualifications:

• Experience supporting an executive or senior level manager strongly preferred.
• A minimum of three years of PNNL administrative experience.
• A history of effectively performing complex administrative tasks with competing priorities; tracking and initiating actions efficiently and appropriately for a wide diversity of assignments; and working effectively in a dynamic, demanding, and sensitive environment.
• Experience with functioning in a high-paced environment.
• Demonstrate sound judgment and attention to detail when performing tasks.
• Deal professionally with sensitive and confidential matters and materials.
• Experience base should clearly demonstrate high proficiency in office management, administrative skills, attention to detail, responsiveness, organization, work prioritization, judgement, discretion, conflict resolution, hosting senior visitors, and independent action and follow-through.
• Strong interpersonal skills to positively interact and team with a wide variety of staff and sponsors are crucial to this position.
• Ability to make sound decisions.

About PNNL: Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them! At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab's campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs. Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity: Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment. Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws. We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at View email address on us.fitly.work. Drug Free Workplace: PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs. If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn. HSPD-12 PIV Credential Requirement: In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.