Clinic Manager

Clinic ManagerCompensation: $70,000 – $77,000/year (Exempt, Salaried)Employment Type: Full-time, ExemptLocation: Assigned to one specific KEBM clinic — San DimasService Setting: Clinic-based, on-site primary. 40% clinic operations / 60% clinical supervision split.Credential: BACB certification in progress (BCaBA or BCBA candidacy) Must have an RBT · Master's degree preferred · 2+ years ABA experience · Demonstrated leadership or management experienceWhy This Role ExistsMost ABA clinics are run by a BCBA who never actually wanted to be a manager. The clinical authority ends up buried in facility budgets, vendor coordination, and scheduling emergencies and everyone loses. KEBM built the Clinic Manager role specifically to fix that. You want the hybrid: running a clinic AND supervising clinicians, because you're genuinely good at both. One of our current Clinic Managers earned her BCBA while in this seat and they're staying, because the role is bigger than pure supervision and the operational side is where she does her best work.How S.O.C.I.A.L. P.O.D.S. WorkS.O.C.I.A.L. P.O.D.S. is our proprietary group ABA therapy methodology a pod-based model where social skills, behavior intervention, and individualized goals are delivered inside a structured group dynamic. Here's how it works on the ground:Each pod has 3 to 6 clients with varied diagnoses autism, ADHD, ADD, Down syndrome, developmental delays grouped by age, skill level, and goal alignment.The facilitator-to-client ratio is 1:3 inside the pod.A supervisor is always on-site, and clinical support is always available in your pod. Your on-site supervisor is a Program Supervisor, BCaBA, or BCBA, and they move between pods providing real-time coaching, oversight, and support for challenging behaviors. You are never figuring it out alone.We use a push-in/pull-out model: group work happens inside the pod, and 1:1 intensive instruction pulls out when a client needs dedicated skill-building or behavior support.BCBAs and Program Supervisors move between pods providing real-time coaching, clinical oversight, and support for challenging behaviors.Who We ServeKEBM serves every client who walks through our doors no tiers, no priority treatment, no "real clients vs. drop-ins." That means:Insurance-funded ABA clients (Medi-Cal, Medicare, commercial insurance)Private pay therapy clientsOpen play participants at our Sensory Spot locationsCamp participants spring break, winter break, summer, and any seasonal KEBM campConsultation clients in adult residential and group home settings (Program Supervisor Master's level and above)A camp kid gets the same quality of care as an insurance client. An open play family gets the same respect as a full-time ABA family. If that feels natural to you, you're going to fit here. If the idea of treating any of those clients as less-than bothers you, this isn't the place.The Role — What You'll Actually DoIn this role, you'll:Own the clinic as a physical and operational environment — cleanliness, safety, facility maintenance, vendor relationships, emergency preparedness. If it affects whether the clinic opens on time and runs cleanly, it's yours.Manage scheduling across therapists, clients, and service settings — clinic, home, community, Telehealth. Keep the calendar tight, cancellations covered, and therapist-to-client match intentional.Run the clinic's budget and financial metrics — billable hours, productivity, cost tracking. You're not just spending; you're reporting on what's working and flagging what isn't.Supervise RBTs, Lead RBTs, and — as appropriate — Program Supervisor Trainees — real clinical supervision with accountability, not just operational oversight. This is 60% of your week and it's the heart of the job.Contribute to FBAs, treatment planning, and clinical decision-making — under Lead BCBA / ACD oversight. You're a clinician who runs a clinic, not an administrator with a supervision title bolted on.Own client onboarding, family communication, and retention — the clinic's front door is you. Every parent's first call, every intake question, every escalation lands in your inbox.Partner with the business development team — attending community events, informing marketing materials, contributing to client acquisition strategy for your clinic.In your first 90 days, success looks like:Full clinic operational ownership transferred, scheduling running cleanly, clinical supervision rhythm established with your team, and your first quarterly financial and clinical outcomes report delivered to the CD.Who You AreYou might be perfect for this if:You actually want the hybrid — clinical supervision AND running a clinic. If you're only interested in one side, this isn't the right fit. The people who thrive here love that it's both.You've done ABA clinical work and you're comfortable with operations — budgets, schedules, vendor coordination, facility issues. If any of that sounds beneath you, you won't succeed here.You want to be the face of the clinic — staff, families, vendors, and community partners all look to you. You're the person who owns the answer.You're pursuing or hold your BCaBA/BCBA — and you see this role as the real bridge between pure clinical supervision and executive leadership. The pipeline from here leads to BCaBA, BCBA, or Assistant Clinical Director.What You GetCompensation: $75,000 – $95,000/year (Exempt, Salaried) — salaried, exempt, published transparently.We don't play the "competitive compensation" game, and we don't bait candidates with the top of the band and pay the bottom. Where you land in the range depends on credential level, experience, and market — and we'll tell you exactly why during the offer conversation.Benefits — Full-Time SalariedMedical, dental, and vision • Paid time off • Paid holidays • 401(k) eligibility after qualifying period • CEU reimbursement for certification maintenance • Supervision hours for BCaBA/BCBA pathway at no cost • Professional liability coverage • Ongoing S.O.C.I.A.L. P.O.D.S. methodology trainingGrowthAt KEBM, your next role isn't hypothetical. We built a 15-step clinical pipeline from Social Skills Assistant through Chief Clinical Director, and every seat has a real compensation band, a real scope of responsibility, and a real path to get there.Your direct next step from this role: BCaBA or BCBA (once certified), or Assistant Clinical Director for candidates who want to stay on the leadership track. Both paths are active for Clinic Managers.CultureWe run on the S.O.C.I.A.L. P.O.D.S. framework, which means structured collaboration not chaos. Our leadership team (COO Lynda, Chief Clinical Director Maritza, Clinical Director Jazmin) actually leads, so you're not reporting into a black hole. Our CEO is a BCBA who built this from the ground up starting at $8.50/hour as a paraeducator in 1999 she gets what your day looks like.Physical RequirementsThis role is physically active. You'll spend most of your day standing, walking, sitting on the floor, transitioning between activities, and occasionally responding to challenging behaviors.Frequent (4–8 hours): sitting, standing, walking, simple grasping, reaching (all directions), bending, twisting, kneeling, squattingOccasional (1–3 hours): keyboarding, fine manipulation, stairs, lifting or carrying 1–50 lbsCrisis readiness: the ability to respond appropriately