Sales Administrator

Job Title

Executive Support (VP of Sales & Marketing)

Job Description

Manage the VP's calendar, meetings, travel arrangements, and schedule prioritization. Prepare presentations, reports, and executive-level communication materials. Track deliverables, action items, and follow-ups to ensure deadlines are met. Coordinate internal and external meetings, including agendas, minutes, and logistics. Support both Marketing and CRM utilization from an administrative perspective. Provide day-to-day administrative support to the sales organization, including meeting coordination, training logistics, document preparation, and communication support. Assist with onboarding new sales team members and ensuring smooth integration with systems, processes, and team workflows. Support customer follow up and management escalation as necessary. Perform routine CRM updates, data entry, and basic pipeline maintenance to ensure accuracy and alignment with company processes. Run simple reports and dashboards for leadership as requested. Support CRM data entry and management. Guide team members on CRM usage, best practices, and data standards. Help monitor compliance with sales processes within Salesforce (or equivalent CRM) to maintain consistency and data integrity. Support the VP in analyzing trends, forecasting inputs, and account activity by preparing CRM-driven summaries and extracts. Assist with coordination of sales events, customer visits, trade shows, and marketing activities as required. Maintain organized digital and physical filing systems, shared content libraries, and team resources. Support cross-functional projects and communication between sales, marketing, operations, and customer service.

Qualifications

Required: 3+ years of experience in sales support, administrative support, or similar roles. Strong, hands-on experience with CRM systems Salesforce strongly preferred (others acceptable with ability to quickly learn and adapt). Experience working with a medium-sized sales team (1040 members). Excellent communication skills and strong attention to detail. High proficiency with Microsoft Office (Excel, Outlook, PowerPoint, Word). Ability to manage multiple priorities and work effectively under deadlines. Preferred: Experience producing basic CRM reports and summary exports. Previous support experience for Sales or Marketing leadership roles. Experience with ERP or quoting/order management tools.

Key Competencies

Organized & Detail-Oriented: Ensures accuracy across documents, data, and communication. CRM-Capable: Comfortable navigating systems, supporting users, and extracting basic insights. Proactive: Anticipates needs, identifies gaps, and takes initiative ahead of requests. Confidential & Professional: Supports executive-level operations with discretion. Collaborative: Works effectively across teams and functions.

Sales Administrator Working Conditions: Includes working primarily in an office setting, with occasional assignments outside the office. This position may require a flexible schedule if there are training events or customers in the building on an occasional basis. The role is a full-time onsite position.

Physical Requirements: Sitting, standing, walking, talking, hearing, seeing, bending, stooping, lifting & carrying. Ability to sit for extended periods of time working on a PC. Ability to reach frequently with both hands and arms and operate standard office equipment. Ability to lift boxes of moderate weight (+/- 20 to 25 pounds) and carry them short distances.

This role resides on-site in Centennial Colorado.

Sales Administrator Compensation: $24-$27/hr. This position is eligible to participate in the profit-sharing program and standard employee benefits including Medical, Dental, Vision, Life, 401K, and supplemental insurances.

Sales Administrator Benefits: Health, Dental, Vision, Life, AD&D, Flexible Spending Accounts, Health Savings Account, 401(k) plan with employer match, Paid Holidays and Paid Time Off (PTO).

About Us: Applied Control believes that each job function makes a significant contribution to our success. The assigned responsibilities should not limit that contribution. Therefore, this position description is designed to outline primary duties, qualifications, and job scope but not limit the incumbent or the company to only the work identified. We expect that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

At Applied Control, employees enjoy a collaborative, team environment where we celebrate success and recognize and reward accomplishments. Our expertise is backed by Emerson, a leader in global manufacturing and technology. With a team of highly skilled individuals developing unique cost-saving solutions for our clients in oil & gas, refining, power, life science, mining, chemical, food & beverage, and alternative fuels, we help the world run more efficiently.

Applied Control is an Equal Opportunity Employer

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.