Special Services Management Support Specialist

Special Services Management Support Specialist


Bartow Administrative CenterBlue Springs School District

Position Summary:


The job of Special Services Specialist Management Support is done for the purpose/s of providing support to the educational process with specific responsibilities for providing a wide variety of complex and confidential administrative assistance support to assigned administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and ensuring smooth and efficient operation of the Special Services District's business operations in a customer centered, policy guided manner.

• This job reports to the Assistant Superintendent of Special Services
• This position is a 260-day, 7.5 hr./day, full-time, benefits-eligible position.
• The starting salary range for this position is $42,744.52 - $68,340.52. Salary will be commensurate with full-time, parallel years of experience.

Essential Functions:

• Assists parents and patrons (e.g., liaisons for parents, schools, and staff, ) for the purpose of providing information and developing support.
• Coordinates a wide variety of projects, functions, and/or program components (e.g., answering phones, making appointments, collecting directory information, arranging all travel arrangements, entering hotel registration and airfares into software, arranging and coordinating travel for students, etc.) for the purpose of providing office management for District Special Services department.
• Inputs data into student information system (Power School) and Special Education software (SpedTrack) (e.g., homebound attendance, special education staff assignments, case management, etc.) for the purpose of ensuring accuracy of data.
• Maintains a wide variety of manual and electronic documents, files, and records (e.g., special education records, budget data, employee records, inventory records, financial records, reports, etc.) for the purpose of providing up-to-date information and/or historical references in accordance with established administrative guidelines and legal requirements.
• Maintains confidentiality of student and employee confidential files and records (e.g., health care plans, agency referrals, accident reports, student records, disability information, ) for the purpose of providing information required by legal requirements and professional standards.
• Monitors a wide variety of activities on behalf of assigned Administrator (e.g. program components, meeting arrangements, department web pages, account balances, work order status, homebound, student discipline, student information system reports, SpedTrack reports, ) for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Prepares a wide variety of processes, documents, reports, of a confidential and non-confidential nature (e.g. personnel reports, progress monitoring, student grades, Department meeting processes, correcting procedures manuals, contractual staff work schedules, student records for state and federal reporting and legal proceedings, student discipline, homebound services, ) for the purpose of documenting activities, providing written reference, and conveying information.
• Presents information on administrative procedures (e.g., department/program policies, submission procedures, ) for the purpose of orienting new personnel and/or disseminating information to existing personnel.
• Procures supplies and materials for the purpose of maintaining availability of required items (e.g., assessment materials, materials for the blind and visually impaired, etc.).
• Provides assistance to staff and staffing processes (e.g. preparation of all District staff ' in service' training, scheduling and arranging Special Services staff evaluations and paraprofessional training form for the Assistant Superintendent and Director, assigning of usernames in SpedTrack, etc.) for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines.
• Represents assigned Administrator in their absence for the purpose of conveying and/or gathering information required for their functions.
• Researches a variety of topics (e.g., current practices, policies, DESE manuals and standards, assessment information, ) for the purpose of providing information and/or recommendations that address a variety of administrative requirements.
• Supports assigned administrative personnel for the purpose of providing assistance with their functions and

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications:


Skills, Knowledge, and Abilities

Skills are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using job related software applications; preparing and maintaining accurate records; planning and managing projects; analyzing data; classifying data and/or information; conducting meetings; customer service; and screening telephone calls.

Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; business telephone etiquette; common office machines; concepts of grammar and punctuation; office methods and practices; District Special Services; codes/laws/rules/regulations/policies; and office practices.

Ability is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job- related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with frequent interruptions; accuracy and attention to detail; analyzing issues and determining appropriate course of action; dealing with frequent interruptions; diffusing argumentative behavior; displaying tact and courtesy; multi-tasking; organizing tasks; and working with detailed information/data.

Responsibility:


Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services.

Work Environment:


The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

The noise level in the work environment is usually quiet to moderate.


The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position and additional duties may be assigned.

Experience: Job related experience with increasing levels of responsibility is desired.


Education: High school diploma or equivalent is required.


Equivalency:

Background Check:


Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to the Blue Springs School District. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.



Equal Opportunity Employer


Required Testing


None


Certificates and Licenses


None


Continuing Education/Training


None


Clearances


Criminal Background Check, Family Care Safety Registry


FLSA Status


Non-Exempt


Salary Grade


05


07/01/2026