Accounts Payable Office Specialist

Accounts Payable Office Specialist

Position Title: Accounts Payable Office Specialist

Position Number: 2007

Job Type: Regular

Accountability Objective: The Office Specialist, Accounts Payable ensures that materials and services requested by authorized personnel of the College are paid promptly, correctly and in compliance with the ICCB Fiscal Management Manual.

Required Qualifications: Associate Degree in Accounting or Business related field, Demonstrated competencies in Excel, Two or more years of Accounts Payable experience, Ability to utilize mainframe software system, Excellent organizational, oral, and written skills, Ability to work independently, Ability to analyze and direct attention to accounts payable policies and procedures

Desired Qualifications: Five years Accounts Payable experience. Experience with fund accounting or multiple departments.

Weeks

Hours per Week

Full-Time/ Part-Time: Full Time

Minimum Compensation: $39,798 annually

Open Date: 08/11/2026

First Consideration By: 08/31/2026

Closing Date

Open Until Filled: Yes

Special Instructions Summary: Danville Area Community College - Please follow the links to access the following: Campus Map, Benefit Information, Part-Time Positions

Essential Job Function: Process vendor invoices against purchase orders. Research and reconcile any differences in information. Process vouchers and prepare checks for mailing.

Essential Job Function: Process Request for Payments. Ensure proper supporting documentation is attached with approval. Approve the request for payment in the system and complete checks for mailing.

Essential Job Function: Process credit card requests for pay. Ensure proper supporting documentation is attached with approval. Verify all documentation is entered into the system and visa payable and clearing accounts balance at the end of the month.

Essential Job Function: Examine account numbers of purchase orders and vouchers to ensure compliance with the Illinois Fiscal Management Manual and DACC Chart of Accounts.

Essential Job Function: Analyze budget transactions and direct attention to budget supervisors regarding accounts payable policies and procedures.

Essential Job Function: Reconcile vendor statements, checks, and other detailed information and notify the vendor of any discrepancies.

Essential Job Function: Monitor the check register and ensure all check numbers are accounted for.

Essential Job Function: Monitor purchase orders and investigate aging outstanding purchase orders.

Essential Job Function: Reconcile encumbrances to general ledger. Periodically, reconcile and balance encumbrances and payables to ledger.

Essential Job Function: Prepare and process the monthly Illinois sales tax return online by the due date.

Essential Job Function: Maintain a neat, efficient, and orderly filing system of all documents.

Essential Job Function: Prepare necessary ongoing internal and year-end external audit schedules.

Essential Job Function: Reconcile and monitor pre-travel advances to travel receipts and notify supervisor of any outstanding advances in a timely manner

Essential Job Function: Prepare the monthly CDC Food Reimbursement report online to ISBE.

Essential Job Function: Prepare annual CDC site and sponsor application for food reimbursement online.

Essential Job Function: Monthly interdepartmental journal entries When departments "charge" another department at DACC, a journal entry has to be completed to allocate the expense to one department and the revenue to another department.

Essential Job Function: Review or create VCW vouchers in the AP systems and print the VCW checks.

Essential Job Function: Upload every check run to the bank for the purposes of Positive Pay, a fraud detection system. The position also checks each Positive Pay "exception" to see if the check should be paid or pulled.

Essential Job Function: Covers the Cashier position when needed.

Essential Job Function: Sends Child Support payments via online to the State Disbursements Office.

Essential Job Function: Run checks for student refunds and student stipends.

Essential Job Function: Request and monitor W9's from vendors.

Essential Job Function: Report any new independent contracts to the State of Illinois monthly.

Essential Job Function: Maintain monthly utilities spreadsheet.

Essential Job Function: Maintain bond activity.

Essential Job Function: Sort and distribute mail.

Essential Job Function: Assume other duties and responsibilities as assigned.

Documents Needed to Apply

Required Documents

• Resume

Optional Documents

• Cover Letter
• Transcripts
• Letter of Recommendation

Danville Area Community College