Clerical/Admin - Administrative Assistant

About the opportunity SWCA Environmental Consultants is seeking a dynamic Staff Level Administrative Specialist to support our San Antonio office. Our office offers a unique culture and work environment, and our teams specialize in Cultural and Natural Resources. This is a full‑time, hourly position with benefits, based in San Antonio, TX. What you will accomplish Provide administrative and logistics support to the local office. Manage office PCards and maintain expense reports to stay up to date and in compliance with company policies. Collaborate with other offices in the Subregion to provide optimal support to staff. Act as the local Office Safety Representative (OSR) and ensure safety compliance. Manage current administrative processes and identify and implement new processes where needed. Complete the new‑hire onboarding processes and liaise with the Talent Acquisition team to ensure smooth onboarding practices. Oversee and coordinate asset–management activities within the office, including tracking, documentation, and maintenance of office‑owned and rented vehicles, field equipment, computers and peripherals, etc. Partner with our Technology Team to support ongoing employee software and hardware equipment needs. Coordinate and oversee meetings and events in the office, to include volunteer outreach, ESOP, holiday celebrations, and other employee engagement activities. Communicate proactively and as directed by the Vice President and Director to ensure alignment and support for office objectives. Maintain compliance with all applicable federal, Tribal, state, local, contractual, industry, and company requirements. Perform other related duties as assigned. Requisition Positions Administrative Specialist – Typically one year of related experience and expertise. Senior Administrative Specialist – Typically two years of related experience and expertise. Minimum Qualifications High School Diploma or equivalent. One year of experience in a similar role. The nature of this position is such that it is not a role which provides remote work options. Interested candidates should be willing and able to be at the designated office Monday‑Friday, 8:00 am–5:00 pm. Preferred Qualifications Two years of experience in a similar role. Fleet management and logistics experience. Experience with Deltek Vision and SharePoint. Notary Public certification. Knowledge, Skills and Abilities Outstanding, service‑oriented people skills. Demonstrated experience using independent decision making and business judgment. Excellent written and verbal communication, with the ability to represent the company externally and internally in a positive and professional manner. Ability to work independently, be proactive, solve problems, and take initiative; also, be highly collaborative and team‑oriented. Willingness to jump into various types of tasks and learn new things to support our team as needs arise. Salary and Benefits An employee in this San Antonio, Texas‑based position can expect a rate of $20.33/hour to $29.43/hour. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular‑status employees are also eligible for performance bonuses. Candidates are also encouraged to consider the Total Rewards package, which includes a competitive benefits package, forward‑thinking workplace flexibility, outstanding corporate culture, award‑winning career development, and more. Equal Opportunity Statement EOE – women, minorities, individuals with disabilities, and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success. #J-18808-Ljbffr