Library Systems Support Specialist

Job Description

Job Description

Onsite, Holland, Ohio
Monday-Friday 8:30am-5:00pm

What started in 1989 as a family-owned video rental store grew into a trusted partner dedicated to helping libraries thrive. A single suggestion to sell VHS tapes (remember those?) to public libraries inspired our founder, John Eldred to start Midwest Tape LLC – and set our mission in motion. 

Fast forward to over 35 years later, we provide libraries across North America, New Zealand, and Australia with innovative products and equitable access to content. Backed by a passion for exceptional service and a deep understanding of library needs, we fuel libraries with unparalleled access to top-tier media content including physical media (audiobooks, DVDs, CDs, and read-a-longs) as well as our digital platform, Hoopla Digital. 

Hoopla, available on iOS, Android, and desktop, combines our decades of media expertise with modern technology to deliver an all-in-one experience for libraries and their patrons. With one of the strongest catalogs in the digital library space, Hoopla empowers libraries to reach patrons wherever they are. 

We proudly partner with our library partners and content providers to strengthen communities through access to educational resources and entertainment experiences. Since 1989, our commitment has remained the same: supporting libraries with solutions that make a difference because strong libraries build healthy communities.

 

Position Summary:

This Library Systems Specialist is responsible for learning about libraries’ Integrated Library Systems, helping libraries develop the best workflow with Midwest Tape, and communicating with libraries regarding their Hoopla Digital services setups and issues.

Primary Duties and Responsibilities:

To perform this position successfully, an individual must fulfill the knowledge, skill, and/or ability requirements listed below.

1. Discuss with libraries ILS authentication for hoopla digital services.
2. Provide initial hoopla customer ILS setup assistance and walk-through.
3. Conduct and maintain ILS annual reviews for all hoopla customers.
4. Help libraries set up the best workflow for their library.
5. Gather information from the library and add tickets to IT for new APIs, Authentication, and Discovery layers as needed.
6. Maintain customer relationships in regard to ILS updates and migrations.
7. Help create and maintain documentation on integration with each ILS.
8. Discuss passing data from ILS to Midwest Tape for authentication and cataloging.
9. Learn more about each ILS in order to discuss the best workflows with the library.
10. Work with the sales department to help resolve ILS issues. 
11. Work with Data and IT to help resolve ILS issues, identify new workflows, and set up new integrations.
12. Assist in the creation of documentation of manuals and upkeep of the same.
13. Assist in the creation of proper Midwest Tape workflows.
14. Provide training to other employees (hoopla coordinators) on how each ILS works.

1. Follow all policies and procedures.
2. Perform all other functions as required, including any work assignments relating to the efficient flow of work within Midwest Tape

 

 

Skills:

• Strong familiarity with library current ILS systems
• Strong knowledge of Midwest Tape’s Web site, hoopla websites, help desk site, and SAP.
• Must be able to communicate effectively with programmers, hoopla and processing support, sales, and customers.
• Ability to use AI tools effectively to support daily work and improve efficiency.
• Demonstrate advanced conceptual reasoning skills and discretionary judgment along with an understanding of business area policies and processes.
• Must possess excellent follow-up and follow-through skills.
• Basic Computer skills, including Microsoft Office
• Familiarity with MARC Records 
• Must be able to work independently while being an active member of a team.
• Must be detail-oriented, accurate, and have excellent organizational skills.

 

 

Preferred Education Requirements: 

• College education in a related field or equivalent experience

Preferred Experience: 

• 1-3 years direct work experience in a programming or customer service environment 
• Knowledge of Midwest Tape’s workflow from start to finish.

 

Physical Requirements/Work Environment:

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects.
• Physically able to participate in training sessions, presentations, and meetings.
• Ability to work onsite in a team environment.

Benefits:

• Medical, dental, & vision insurance
• 401k + match
• Profit sharing
• Paid vacation and personal time
• Flex time
• 10 paid holidays
• Company performance bonus
• Holiday bonus
• Training & career development opportunities

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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